Executive Assistant

ABOUT AVANTUS

Avantus is shaping the future by making reliable, low-cost clean energy a global reality. Our legacy of leadership in next generation solar energy includes developing one of the nation’s largest solar clusters and one of the first projects to beat fossil fuel prices back in 2016. Today, we are expanding the boundaries of existing technologies to build one of the largest portfolios of smart power plants with integrated storage, capable of providing millions of people with affordable, zero-emission energy – day and night. Through our relentless pursuit of better, we are decarbonizing our planet at the gigaton level, and bringing the advantages of clean energy to all of us.

ABOUT THE POSITION

We are seeking an experienced Executive Assistant to provide exceptional support to our senior-level executives. This role is essential to the efficiency of our business, requiring a proactive and highly organized individual who thrives in a fast-paced, dynamic environment. The Executive Assistant will manage complex schedules, handle a wide range of administrative tasks, and perform notary public duties, including witnessing document signings.

The ideal candidate is a natural problem-solver with a positive, proactive attitude and a keen ability to prioritize and multitask. This position is well-suited for someone who values organization, works effectively under pressure, and takes pride in contributing to the success of both the executives they support and the overall organization.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

• Provide administrative support to senior executives, specifically our Chief Operating Officer (COO), Chief Financial Officer (CFO), and Chief Commercial Officer (CCO).
• Calendar management and scheduling, accounting for day-to-day meetings, calls, and movements.
• Make travel and accommodation arrangements.
• Track, prepare and submit expenses on a monthly basis for reimbursement.
• Format information for internal and external communication – this may include emails, presentations or reports.
• Take minutes during meetings.
• Provide backup support to other Executive Assistants.
• Perform Notary Public duties as required.
• Work with other team members to plan meetings and Company events.
• Assist with special projects as needed.

REQUIRED SKILLS AND QUALIFICATIONS

• 5+ years of experience as an Executive or Personal Assistant.
• Current Notary Public license issued by the Notary Commission from the State of California.
• Excellent MS Office knowledge.
• Extremely detailed oriented, outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Self-motivated, proactive, and forward-thinking.
• Diplomatic and tactful.
• Maintain a positive attitude and willingness to work with all team members.
• Willingness to go above and beyond to consistently produce excellent quality of work.
• Must be able to effectively communicate with all levels of internal and external contacts.
• Ability to work independently and multi-task in a fast-paced team environment.
• Discrete concerning confidential or sensitive information.

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