Accounts Assistant - fully remote with occasional travel to London

About Swoon

Swoon was founded in 2012 to create distinctive designs that owners will want to keep forever and a lofty goal to spark home obsession everywhere.

We design original pieces in-house, and our innovative NPD process quickly and our data-led approach grows winning designs into families exponentially. Our business model cuts out expensive overheads like shops and overstocked warehouses, making our prices affordable. 

Our distinctive look unlocks collaborations with leading retailers like John Lewis and many more. This diversified growth strategy is powering our brand to a significant market share. And we’re just getting started…

What we are looking for

We're on the hunt for an Accounts Assistant who is a Xero expert and has experience of owning AP & AR in a fast paced environment. This is a varied role, covering both ownership of the accounts inbox, AP/AR and supporting with some key month end processes.

We’re looking for a self-starter who has experience in a similar role for a small business, is comfortable working independently and excited by the challenge of owning an integral part of our finance operation. The ideal candidate is comfortable with manipulating data, is obsessed with process improvement and is keen to improve the efficiency and speed of our general AP/AR processes. 

Responsibilities

• Ownership of accounts inbox and approval software
• Ownership of accounts payable:
• Processing and coding supplier invoices
• Raising purchase orders for stock
• Preparing and executing payment runs
• Reconciling supplier statements and resolving discrepancies
• Aged approvals reporting
• Ownership of accounts receivable:
• Generating invoices for Wholesale revenue and owning debit note resolution process
• Bank reconciliation, allocating and reconciling customer payments
• Reporting on aged debt and chasing overdue payments
• Support to Management Accountant
• Posting month end journals (payroll, prepayments, accruals, fixed assets)
• Ad Hoc administrative support
• Other
• Assisting with VAT returns
• Approving expenses
• Providing administrative support to the finance team

Requirements

• Minimum 3 years experience in both AP/AR in an SME
• Experience working with Xero
• Basic spreadsheet skills - pivot tables, sumifs, lookups
• Understanding of basic accounting principles
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Ability to work independently and as part of a team
• Effective communication skills, both written and verbal

Benefits

Upbeat, ambitious and collaborative – that’s us. We’re a lean team of 22, so if you relish responsibility and like to impact an outcome, we’re the place for you. We’ve made flexible working a permanent thing. Right now, the team works from home, but we’re open to what people might need in the future. We hold regular workshops in London; if the team wants to get together in a co-working space, that’s fine, too.

We have a wide range of perks and benefits, including:

Compensation & Benefits

• Competitive salary
• Share options programme
• Profit share scheme
• Wellbeing allowance
• Pension scheme
• Private medical cover for you and your family

Holidays, working environment and other perks

• 27 days holiday rising to 30 with tenure
• 4 months of summer hours finishing at 1 PM on a Friday (we’re currently trialling rolling this out permanently!)
• Free furniture on each anniversary of employment 
• Friends & family discount of 20%
• Fully remote working 
• Frequent meet-ups, in-person workshops and socials