Payroll
· Review weekly timesheets, communicate with team on late or missing timesheets, import approved timesheets to payroll system.
· Reconcile timesheet data to invoice and payroll data using Excel.
· Process weekly payroll for PAYG contractors based on approved timesheets.
· Process weekly payrun for ABN contractors based on approved timesheets.
· Process monthly payroll for internal employees.
Bookkeeping, Accounting and Reporting
· Daily Bank Reconciliations in Xero
· Enter weekly payroll expenditure in Xero.
· Process monthly expenditure journals in Xero.
· Complete and distribute weekly sales reports in Excel –Employee pays and Figures.
· Complete and distribute monthly commission reports in Excel.
Accounts Receivable
· Process and send weekly invoices based on approved timesheets. Import invoices to Xero.
· Process permanent placement invoices as requested.
· Use phone and email to confirm and chase late payment dates and amounts. Keep detailed notes on outstanding invoice collections.
· Distribute weekly accounts receivable reports.
Accounts Payable
· Check supplier bills against contract pricing.
· Enter approved or confirmed bills in Xero.
· Reconcile invoices to supplier accounts.
· Arrange weekly payruns and load into bank for approval and payment.
Administration and Compliance
· Review and confirm new placement details including charge rate, pay rate, oncosts and insurances.
· Import new placement details into Astute and ensure starters are payroll ready.
· Respond to payroll and accounts queries and monitor and manage email and phone correspondence.
· Support Finance Manager to ensure daily cash requirements are met.
Tools/Applications Used:
· Xero - for reconciling bank, processing invoices and bills
· Astute Payroll - for processing weekly payroll
· Excel - for reconcling and data matching and providing reports
· JobAdder - to track candidates and contract placements, and to communicate with contractors
· Fieldglass/Beeline/C.Net - to extract weekly timesheets for import into Astute
· MS Outlook and Teams - for internal and external communication
