Remote Part-time Executive Assistant

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant (EA) to provide critical support to the Founder and leadership teams across two dynamic, growing businesses. This diverse and hands-on role will involve managing daily operations, enhancing organisational efficiency, and serving as a key point of contact between the Founder, internal teams, and external stakeholders. This opportunity requires the services daily from Monday - Friday 9 :00 AM to 12:00 PM UK time.

Executive & Team Coordination

Coordinate schedules, organise meetings, and prioritise tasks effectively.

Serve as the main point of contact, ensuring seamless communication across teams and departments.

Prepare meeting materials, take minutes, and follow up on action items.

Inbox Management

Oversee inbox, ensuring prompt responses to inquiries.

Highlight important emails for CEO's attention and flag urgent matters.

Organise email attachments by filing them in the appropriate folders or systems to maintain order.

Dashboards & Reporting

Update and maintain the directors' dashboards with data from various teams and departments.

Provide summaries of key metrics and priorities to assist in decision-making.

Track business schedules and projected billings, ensuring timely and accurate updates.

Operational & Administrative Support

Manage and update CRM systems and other business-related software.

Monitor and analyse KPIs, ensuring the data is both actionable and reliable.

Assist with HR processes, including record-keeping, onboarding new employees, and managing leave via Bright HR.

Creative & Marketing Assistance

Support the creation of presentations, proposals, and marketing materials (e.g., newsletters, blogs, social media content).

Update website content and manage online marketplace listings to ensure they remain accurate and current.

Conduct market research to identify potential business opportunities and partnerships.

Finance Coordination

Review and verify the accuracy of invoices.

Collaborate with bookkeepers, accounting, and payroll teams to streamline financial processes and resolve discrepancies.

Manage relationships with licensing partners, agents, and distributors.

Assist with the onboarding of new licensing agreements and negotiations.

Oversee warehouse logistics to ensure efficient storage and shipping of products.

Client & Transaction Management

Oversee the progression of property sales deals, ensuring all parties meet deadlines and responsibilities.

Identify and follow up on new business leads, ensuring development letters are sent and tracked appropriately.

Experience of at least 10 years in a similar role, ideally in executive support, operations, or a business coordination position.

Degree beneficial

Excellent organisational skills and the ability to manage competing priorities.

Strong communication abilities, both written and verbal.

A collaborative approach and the ability to work effectively with internal teams and external stakeholders.

Proficiency in tools such as Microsoft Office, CRM systems, and digital communication platforms.

Approximately 4 hours per day, Monday to Friday, with flexibility for 48 weeks per year.

Availability: Must be available during 9:00 AM to 12:00 PM UK time.