Executive Assistant to Chief Executive Officer

About Us:

Bustem is revolutionizing brand protection for e-commerce businesses. Our platform empowers founders to safeguard their intellectual property and reclaim market share by automating the detection and resolution of creative asset theft and brand infringement. With 24/7 monitoring and a fully automated detection-to-resolution process, Bustem addresses a critical, unmet need for protecting e-commerce brands from copycats, setting a new standard for brand protection in the digital age.

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Role Description:

We are in search of an Executive Assistant who will play a critical role in providing comprehensive support to ensure smooth daily operations. Responsibilities include executive administrative support, travel planning, event coordination, inbox and schedule management, communication facilitation, project management, and assisting with business operations.

The ideal candidate is proactive, detail-oriented, and highly organized, with a proven ability to anticipate needs and act independently in a fast-paced environment. You excel at multitasking, problem-solving, and prioritizing tasks to meet deadlines, preferring to complete work ahead of schedule. Confident in decision-making, you collaborate seamlessly with the founder and team, bringing a well-honed system from past experiences to play a key role in the company’s success and growth.

Responsibilities:

While the following outlines the core responsibilities, you are not limited to them. At Busted.ai we welcome and embrace individuals who are excited to innovate and shape the company’s future together

• Provide comprehensive administrative assistance to executives, including calendar management, travel arrangements, and meeting coordination.
• Act as a liaison between the executives and internal/external stakeholders, creating and preparing key communication materials and flow
• Prepare agendas, record minutes, and ensure follow-up on action items on key meetings and events
• Arrange international and domestic travel itineraries, accommodations, and logistics.
• Work closely with the rest of the team in task prioritization, scheduling, and day-to-day organization to keep operations running smoothly.
• Help manage the CEO’s professional network by tracking key relationships, facilitating follow-ups, and ensuring timely communication with key personnel
• Handle sensitive information with utmost professionalism and ensure confidentiality in all aspects of the role

Who We Are Looking For:

• Proactive, self-motivated, and adaptable to a fast-paced environment;
• Excellent communication skills;
• Responsibility, integrity and accountability
• Proven experience in an Executive Assistant position or similar roles;
• Proven ability to manage multiple workflows and prioritise accordingly with precision and efficiency;
• Strong proficiency in Google or Microsoft Office Suite (Word, Excel, PowerPoint as well as email and scheduling tools (e.g., Outlook, Google Calendar,)
• Familiarity with CRM tools such as Hubspot, Attio or others

A plus if you also have:

• Experience with project and task management tools (e.g., Notion).
• Early-stage startup or entrepreneurial experience – you know what it takes to blitz through
• E-commerce experience or related work in the e-commerce industry

Why Join Us?

You will play a critical role in navigating and steering the direction of an early-stage start-up revolutionizing protection for online businesses.

• 💻 Remote Work: Flexibility to work from anywhere on your own schedule.
• 💰 Competitive Compensation: Receive a salary that recognizes the value of your unique skill set
• 🤝 Supportive Team: Join a group of young, ambitious, and driven professionals dedicated to helping e-commerce brands and online businesses succeed.
• 🚀 Growth Opportunity: Be part of a high-growth startup with unlimited career advancement potential.