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Personal & Administrative Assistant

Remote: 
Full Remote
Work from: 
Philippines

Offer summary

Qualifications:

Bachelor’s degree in a related field preferred, Experience in a multi-client environment, Strong computer aptitude with Microsoft 365, Excellent organization and communication skills.

Key responsabilities:

  • Manage invoicing and expense reports
  • Assist in organizing sales trips and events
DOXA Talent logo
DOXA Talent
501 - 1000 Employees
About DOXA Talent
DOXA Talent is redefining offshoring with a commitment to ethical practices and exceptional employee experiences. We help small and medium-sized business owners save up to 70% in payroll costs while providing their offshore and nearshore teams with a fully remote work environment. Our employees, whom we call VIPs, receive comprehensive benefits, including healthcare, vacation, and retirement plans, ensuring their well-being and professional growth. At DOXA Talent, we believe ethical outsourcing is essential. Our Conscious Offshoring model prioritizes our team’s needs and development. Here’s how we stand out: - Conscious Employer: We directly employ our team members, ensuring they receive full benefits and a flexible work-from-home framework. - Economic Alignment: Our model has no hidden costs, with a Build-Operate-Transfer (BOT) basis and a flexible 30-day termination policy. - Sustainable Practices: We operate without physical offices, promoting a fully digital work environment and environmental sustainability. - Bespoke Solutions: We deliver custom-fit solutions to ensure the right talent is placed in the right role, aligned with culture and fit. - Client Training: As remote work experts, we guide clients through the transition to remote operations. - Data & Security: We take the security of your data very seriously. We are proud to announce that DOXA Talent has been awarded the prestigious “Great Place to Work” certification. This award is based entirely on what our employees say about their experiences working here. This year, an impressive 96% of our employees affirmed that DOXA Talent is a great place to work, compared to just 57% at the average U.S. company. At DOXA, we’re not just about outsourcing; we’re about conscious offshoring that benefits businesses, employees, and the planet. Join us in creating a sustainable, ethical, and efficient future for work.
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Job description

Role Summary

Our client is seeking a proactive and detail-oriented Personal and Administrative Assistant to support daily operations and ensure seamless organization across key tasks. The ideal candidate is highly organized, tech-savvy, and capable of juggling multiple responsibilities efficiently.

WORK SCHEDULE: TBD - Pacific Standard Time, follows Philippine holidays. night/early morning PST time

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

  • Perform the following financial and reporting support tasks:
    • Manage invoicing and expense reports, ensuring accuracy and timely submission
    • Create and update monthly sales reports for clients, including key metrics and performance insights
  • Perform the following sales and event coordination tasks:
    • Assist in organizing sales trips and events by researching venues, accommodations, and transportation
    • Prepare detailed options for review and ensure timely coordination of logistics
  • Perform the following CRM and sales activity management tasks:
    • Update and maintain accurate information in the CRM system
    • Log sales activities and milestones to ensure records are up-to-date
    • Assist with client follow-ups and manage client lifecycle processes as requested
  • Perform the following social media and marketing support tasks:
    • Assist with basic social media management, including drafting posts and content calendars
    • Create draft marketing pieces such as newsletters, client updates, or presentations for review
  • Perform the following general administrative tasks:
    • Manage calendars, emails, and task reminders to ensure smooth operations
    • Provide additional support for ad hoc projects and administrative needs as they arise
Qualifications

  • A Bachelor’s degree in the related field is preferred
  • Experience in a multi-client environment
  • Strong computer aptitude, which includes expertise with Microsoft 365 applications
  • Strong organization, oral and written communication skills
  • Analytical skills with particular attention to detail
  • Aptitude in data management, analytics, reporting preparation
  • Ability to function in an autonomous environment—independent worker, self-directed

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.
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