Payroll Manager

Note: APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The Payroll Manager will supervise a staff of 2 payroll specialists, ensuring that our employees’ payroll is accurately calculated and tracked. This individual is responsible for managing multi-state payroll processing, ensuring employees are paid accurately and on time by calculating wages, deductions, and taxes, maintaining payroll records, and adhering to all relevant tax and payroll regulations. Additionally, management of the time and attendance/payroll process and preparation of monthly reporting.

Education and Experience Required:    

• Education: Bachelor’s degree in accounting, Finance or related discipline preferred or 10+ years of related experience working in a non-profit or corporate environment.
• Ability to work independently and take initiative with high level of accuracy, attention to detail, and accountability
• Strong interpersonal skills, takes the initiative to drive action, and can work under deadlines.
• Excellent communication, research, problem-solving and time management skills.
• Ability to build strong relationships with internal and external stakeholders
• Demonstrated understanding of accounting principles, including bank and ledger account reconciliations.
• Must understand the importance of compliance with internal and external policies and regulations, and the importance of good customer service.
• Excellent time management skills

Computer Skills Required:

Excellent Microsoft Office skills are a must.

Responsibility: 

AR Manager is responsible for the following:

• Oversee the AR team to ensure end-to-end AR process is executed seamlessly, including review of invoice preparation, reconciliations, submissions, and resolution of errors or inquiries.
• Lead the collections process to ensure balances are collected timely and are properly reported in Business Central (BC).
• Create and maintain reporting files for management and directorates, including but not limited to analysis of the AR aging and unbilled activities.
• Lead and ensure monthly, quarterly and annual closeouts are timely.
• Maintain excellent relationships with internal and external stakeholders to ensure top performance of the team and collections of outstanding AR balances.
• Lead the process of identifying and implementing areas of process improvement for the AR department including the standardization of the invoicing process and templates while fully utilizing BC system functionality.
• Manage the maintenance and documentation of proper controls and policies related to the AR.
• Maintain accurate records and report on collection activity and receivable status monthly.
• Partner with other accounting teams to maintain the reconciliation of billing data for respective general ledger accounts and resolve variances timely.
• Other Duties as Assigned: 
  • Assists as needed with audit requests, creating, or preparing reports, and other ad hoc requests.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.