Accounts Payable Analyst

Airswift is the leading workforce solutions provider to the STEM industries. We have talented colleagues in over 60 global offices and 45 countries. We are a people business – we transform lives through the world of work. We care about mental health and wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

Airswift is seeking applicants for the Accounts Payable Analyst position to join the team in Rio de Janeiro.

Job Summary

The Accounts Payable Analyst performs and completes the processing of accounts payable transactions, efficiently maintains accounts payable records, ensures the timely and accurate posting of accounts payable invoices in accordance with company policy and procedures and provide overall support to the accounting department as needed.

Responsibilities

• Receive, validate, enter and archive vendor invoices in an accurate and timely manner
• Participate in month-end close of A/P module in a timely manner
• Monitor the A/P e-mail inbox and mailbox to ensure completeness of scanned vendor invoices
• Correspond with vendors and respond to inquiries, both internal and external
• Monitor vendor master information and prepare requests for vendor master to edit/update as needed
• Match all checks to invoices and adhere to any special mailing instructions

• Maintain vendor files and documentation thoroughly and accurately
• Investigates discrepancies, apparent errors or deviations from policy. Communicates and makes corrections as needed
• Work with Accounting department on various tasks and projects and assist with resolution of undetermined issues

Requirements:

• 1-2 years of experience in Accounts Payable
• High school diploma required; an Associates degree in Business, Accounting or equivalent is preferred.
• Excellent oral and written English communication skills.
• Detail oriented, professional, and reliable.
• Proficiency in Microsoft Office and intermediate Excel experience is required.
• Demonstrated attention to detail to accurately process invoices and review data entry.
• Experience with ERP systems (SAP, Oracle, PeopleSoft, Syteline, LN), D365 is preferred.
• Highly dependable and flexible.
• Strong customer service/interpersonal skills to interact with field staff and vendors on a regular basis
• Power Bi knowledge is desirable
• The ability to prioritize assignments, deal with interruptions, and meet deadlines in a fast paced and growth-oriented environment

What we can offer you!

• Virtual Onboarding Events exclusively for new hires.
• Flexible working with a hybrid work from home model.
• Team driven environment, supportive culture with a focus on work-life balance.
• Mental Health First Aiders to signpost you to support when you need it.
• Genuine career progression opportunities, either locally or globally!
• Real time recognition through our employee reward platform where you can earn points to spend on what you like
• Quarterly roundtable with CEO for Excellence Award winners
• Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
• World-class training and development with programs that are focused on Empowering YOU (GLT, InteGreat training for leaders, DEI, Sustainability)
• Charity days for various importance causes such as Relay for Life and Earth Day.

Core Values

• Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
• Safety - We create a safe and inclusive environment to protect the physical and psychological well-being of everyone we work with.
• Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
• Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social medias to find out more! - www.airswift.com

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion

At Airswift, we believe that diversity is critical to our success and makes us a great place to work.  We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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