Payroll & Accounting Specialist

We are looking for a skilled Payroll & Accounting Specialist to provide financial, administrative and clerical support to our well-established, mid-sized company in the calibration services and products industry. This is a dynamic and highly regulated industry with excellent growth potential. We are seeking a dynamic and highly motivated person to join our accounting team!

This is a full-time, remote position with bi-weekly in-person/teams meetings and training via our Milwaukie, OR office location. Work hours are 8:00am – 4:30pm with more flexibility as experience in the position grows. 

Responsibilities

• Responsible for processing a multi-state biweekly payroll in conformance with company policy and Federal and State regulations in Paylocity payroll system.
• Review employee timecards and records, working with remote and local employees to make corrections and resolve issues.
• Process employee additions and changes in the payroll system including earnings, deductions and benefit accruals.
• Prepare and process payroll batch entries for biweekly payroll.
• Verify and import payroll journal entries to Quickbooks Online.
• Calculate manual payroll for terminations and special payments.
• Process and coordinate garnishments as required.
• Assist with onboarding and maintaining employee information in various systems including benefits portals.
• Assist HR Manager and corporate office with payroll related issues.
• Manage and coordinate payroll information for year-end processes.
• Answer employee and management questions related to time and/or pay.
• Assist with other accounting and administrative tasks such as transaction logs, updating policies and procedures, processing mail, answering phones and emails.
• Assist other accounting team members with payables, receivables and special projects as workload allows.

• A  minimum of 3+ years of experience with timekeeping and payroll processing. Multistate payroll processing experience preferred.
• Knowledge of automated payroll and time & attendance systems.
• High attention to detail and accuracy.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to handle confidential information.
• Clear verbal and written communication skills.
• Hands-on experience in MS Office including Excel spreadsheets, Word documents, Outlook and Teams.
• Experience with Quickbooks Online and/or Netsuite accounting software.
• Proficiency in English.
• Customer service and negotiation skills.
• High degree of accuracy and attention to detail.
• Dedicated remote workspace which may be verified.
• Background check and pre-employment drug screen required.