Administrative Assistant

This is a remote position.

Work Schedule: Flexible, but consistent. 9-5 Toronto, CA Time, with 30mins paid break but some of the work is better done in the evening (e.g. calling customers). We can set a regular schedule that makes sense.

Client Overview

Join a dynamic and growing egg distribution business that’s revolutionizing the farm-to-table experience! Our client is passionate about connecting local farmers with discerning consumers through farmers’ markets and an expanding e-commerce platform. As they enter an exciting phase of growth, they’re seeking a detail-oriented and proactive Administrative Assistant to help streamline operations and support their expansion into new markets.

Job Description

As an Administrative Assistant, you’ll be at the heart of this thriving business, playing a crucial role in its day-to-day operations and future growth. You’ll manage a diverse range of tasks, from bookkeeping and invoicing to market research and customer communications. This position offers a unique opportunity to gain hands-on experience in the local food industry while developing your administrative skills. You’ll work closely with a passionate team, contributing directly to the company’s success as it expands its reach and enhances its digital presence.

Responsibilities

• Manage financial tasks including bookkeeping, invoice creation, and basic accounting duties
  
• Conduct research to identify new farmers’ markets and business opportunities, supporting the company’s expansion plans
  
• Handle email correspondence and manage calendars, ensuring smooth communication within the team and with external partners
  
• Create and distribute engaging newsletters to keep customers informed about products and company updates
  
• Assist with data entry and maintain organized, accurate records of business operations
  
• Support the team with general office administration tasks, contributing to overall efficiency
  
• Collaborate on various administrative projects as needed, adapting to the evolving needs of a growing business
  

Requirements

• Proficiency in Microsoft Office Suite, with strong Excel skills for bookkeeping and data management
  
• Excellent written and verbal communication skills, with the ability to craft professional emails and reports
  
• Strong organizational abilities and keen attention to detail
  
• Experience with data entry and record-keeping in a business environment
  
• Familiarity with email management tools and calendar scheduling
  
• Basic understanding of bookkeeping principles and practices
  
• Ability to work independently and collaboratively in a fast-paced environment
  
• Adaptability and willingness to learn new skills and technologies as the business grows
  
• Interest in or knowledge of the local food industry is a plus