Group Event Coordinator

LTS is seeking a Group Event Coordinator (GEC) to plan, organize, and execute events designed to support program objectives, including training sessions, conferences, workshops, and outreach initiatives. The role requires expertise in event planning, logistics coordination, and stakeholder engagement to ensure successful events that advance the program’s mission to enhance remote healthcare delivery and operational readiness.

LTS is an award-winning enterprise consulting, IT modernization, and healthcare innovations firm. As a leading provider of healthcare IT solutions for both federal agencies and public organizations, LTS has more than 20 years of experience fusing technology, ingenuity, and human-centered experiences to tackle an array of highly complex public health issues.

The LTS Health group is focused on providing technology solutions that improve our nation’s health equity and increase overall access to public health resources. LTS believes technological advances will continue to shape how the healthcare industry provides and improves services. Our internal expertise within IT Solutions and collaborations with industry partnerships allow LTS to remain at the forefront of emerging technologies. We continuously evaluate and integrate new technologies to enhance solutions in new models of care that help organizations meet individual care needs by bringing key health-care services closer to home in a cost-effective manner.

Duties & Responsibilities

• Coordinate the Contractor’s delivery of personnel, equipment, supplies, and utilities for all group events.
• Ensure Contractor personnel on-site at group events are properly trained and equipped to effectively perform their duties.
• Serve as the Point of Contact (POC) to address issues, problems, emergencies and provide necessary information at scheduled group events.
• Develop event objectives, agendas, and schedules in collaboration with program leadership and stakeholders.
• Coordinate event logistics, including venue selection, virtual platforms, equipment, and materials.
• Liaise with leadership, personnel, contractors, healthcare providers, and external partners to align event goals with program priorities.
• Foster relationships with vendors, contractors, and service providers to ensure seamless event execution.
• Prepare and manage event budgets, ensuring cost-effective use of resources.
• Oversee procurement of event supplies, catering, and services in compliance with DoD regulations.
• Track expenses and reconcile invoices post-event.
• Develop and distribute promotional materials, invitations, and event announcements.
• Utilize social media, email campaigns, and other channels to maximize event visibility and participation.
• Draft post-event summaries, reports, and feedback analyses for program leadership.
• Manage on-site and virtual event operations, ensuring all components run smoothly and on schedule.
• Address real-time challenges and provide solutions to ensure participant satisfaction.
• Oversee post-event evaluations to assess outcomes and identify areas for improvement.
• Ensure events comply with federal, DoD, and DHA policies, including security, accessibility, and privacy standards.
• Maintain detailed records of event plans, budgets, and participant data for auditing and reporting purposes.
  
  

Required Skills & Qualifications

• Bachelor’s Degree in event management, public relations, communications, or a related field plus five years of recent (within the past 15 years) operations and planning experience with at least three of the five years dedicated to military healthcare.
• Proven ability to manage multiple projects and deadlines in a dynamic environment.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in event management tools, virtual platforms (e.g., Zoom, Microsoft Teams), and office software.
• Familiarity with federal or DoD procurement and contracting processes.
• Experience with military or government events is preferred.
  
  

LTS is committed to offering eligible employees comprehensive benefits that will provide them with options intended to meet their needs and the needs of their family.

LTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.