Senior Accounts Payable Associate

Senior Accounts Payable Associate

Job Summary

• Execute processing of vendor payments timely in line with company/vendor policies and agreements.  Anticipate questions/concerns, provide innovative solutions to challenges. Execute higher risk or complex vendor payments, support external tax related vendor filings.  Assist in initiating payment run requests.  Train and develop junior level staff.

Job Duties and Responsibilities

• Prepare month end JE's required for end of month accruals, reclasses and other expenditure related adjustments as needed
• Process complex vendor payments as needed which include honoraria, FX translation/tax payments, complex coding bills (corporate travel vendor etc.).
• Coordinate with business units and SGA leadership to ensure invoices are correctly coded and approved and paid within terms
• Ensure vendor profiles include all relevant information (tax info, payment details and verification forms)
• Support identifying weekly invoices for payment
• Prepare account reconciliations for credit card payable accounts and accruals for multiple business units on a monthly basis
• Review P&L accounts to identify any expenses for reclass if applicable as part of month end close procedures
• Assist with providing vendor spend analysis for SGA departments as needed
• Assist Manager and support businesses as needed, initiate 1099 and other tax filings, assist to train and onboard new employees, assist with preparing SOP documentation for AP processes
• Assist in preparation of quarterly and annual budget forecasting cycles and perform analytical reviews of vendor spend across business units
• Set up new vendors as needed; follow up with vendors on invoice discrepancies as needed
• Prepare standard audit support for AP/expense testing as needed.
• Perform search for unrecorded AP at year end to ensure year end accruals are sufficient to mitigate risk of financial misstatement ahead of year end audit
• Review tax treatment of invoices processed by the team 
• Knowledgeable on the rules and application of VAT
• Provide invoice support to GL team compiling monthly or quarterly VAT returns  
• Assist with strategic initiatives of the business as needed (system implementations, integrations etc.)
• Process employee expense reports for reimbursement and ensure compliance with the company travel policy

Key Competencies

• Intermediate to advanced Microsoft Excel skills
• Strong MS Office literacy e.g. Word, PowerPoint, Excel
• Good time management and organizational skills
• Proven critical thinking, analytical, interpretative and problem-solving skills
• Ability to process and analyze large volumes of qualitative and quantitative information
• Ability to identify efficiencies or process improvements to support business objectives/ team development
• Attention to detail and ability to deliver high quality work

Education/qualifications required

• Bachelor’s degree (or equivalent) with a minimum concentration Accounting or Finance
• 4+ years relevant experience

Additional Skills

• Strong interpersonal and relationship building skills, and an ability to build credibility with external and internal stakeholders
• Self-starting attitude with a strong desire to learn and grow rapidly
• Willingness to extend yourself and assist/mentor other more junior team members. Ability to function well in team oriented environment
• Computerized Ledger System experience (Infor or other ERP based System) an asset
• Experience with Optical Character Recognition (OCR) automation tools for AP a plus
• Possesses ethics and integrity when dealing with confidential and sensitive information