Event Coordinator

Are you an experienced events professional with exceptional organizational skills, an eye for detail, and a proven track record of managing client-facing events from concept to completion?

Do you thrive in collaborative environments, stay calm under pressure, and excel at anticipating and resolving issues before they arise? 
 

🏢 Victoria Real Estate Board 
💰 $65,000 - $70,000 plus a comprehensive extended benefits package, three weeks of vacation.  
📍 Full-time, in-office (Working 5 days/week from Victoria, BC office. Some flexibility to work from home is available, when appropriate.)
 

About Victoria Real Estate Board 

The Victoria Real Estate Board (VREB) is a member association of approximately 1,650 REALTORS® who work and live in the communities of Greater Victoria and the Southern Gulf Islands. The Board provides its members with the tools and services needed to ensure regulatory compliance and equip them with the capabilities to provide the best possible service to their clients. 

In this job, you will... 

• Plan and execute all events, including project plans, budgets, venues, catering, entertainment, transportation, attendee list, special guests, equipment, promotional material, decor, etc. 
• Develop and maintain event planning timelines and project management documentation.  
• Plan, execute and manage events and gatherings that serve 10 – 250+ people. 
• Manage online event registration, cancellations, wait lists, etc. 
• Coordinate hybrid/virtual event components. 
• Manage and maintain event budgets, including expense tracking and post-event reporting. 
• Collaborate with external stakeholders, vendors and services. 
• Coordinate event requirements with other departments (communications, accounting, technology, etc.) 
• Negotiate and manage vendor contracts. 
• Organize, prioritize and coordinate multiple projects on tight deadlines while maintaining high standards of quality. 
• Ensure compliance with insurance, legal, health and safety obligations. 
• Troubleshoot any problems on event days. 
• Conduct post-event evaluations and create success metric reports. 
• Maintain the annual event planning calendar and coordinate with other departments. 
• Manage event documentation. 
• Propose ideas to improve event experience. 

You have... 

• 3+ years’ experience in a similar role. 
• A diploma or degree in business, marketing, communications, hospitality management or related; an equivalent combination of education and/or experience. 
• Proven ability to coordinate and execute event tasks seamlessly and successfully. 
• Exceptional attention to detail, and the ability to meet deadlines.  
• Superior interpersonal and communication skills, service-centered mindset. 
• Superior organizational abilities and the ability to manage competing priorities. 
• A calm demeanor when working on multiple projects and initiatives simultaneously. 
• Proficiency in project management software, virtual meeting platforms and CRM systems. 
• Sound business acumen and experience working in a corporate and/or not-for-profit organization. 
• Solutions orientated, superior crisis management and problem-solving abilities. 
• Excellent negotiation skills and leadership abilities. 
• Experience working with a member-based association is an asset. 

About Smart, Savvy + Associates 

Smart, Savvy + Associates is a specialized recruitment firm based in Vancouver, BC, serving clients across Western Canada. Leveraging deep industry experience in marketing, communications, development and fundraising, our recruitment team helps companies in BC and Alberta find best-in-class talent at all levels, from coordinator to C-suite.