Admin Support at WeAssist.io

Hiring: Full-Time Admin Support - Remote - $9k-13.8k/yr

WeAssist:(Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

About the client we are hiring for:

Our client provides administrative support for doctors to have an expert witnessing practice alongside their existing practice. They have specialized in cultivating a team of medical experts capable of providing opinions that help injured workers navigate the world of workers' compensation, independent medical examinations, and disability evaluations. Their team of Board Certified Qualified Medical Evaluators delivers resolutions with clarity and precision, ensuring that every client feels empowered and informed.

Imagine being part of a vibrant team where every day is a chance to learn, grow, and contribute to something bigger—where your ideas and efforts can truly shape the future. Here, professionalism meets a friendly atmosphere, making work feel less like a job and more like a journey with a supportive family! 👪

Culture and Core Values:

At our client’s company, the culture thrives on southern hospitality, where warmth and professionalism create an inviting atmosphere. They are dedicated to fostering professional development, ensuring every team member feels supported and inspired to reach their highest potential.
This focus is rooted in a set of core values which include:

• ✅Take Ownership: Be the captain of your own ship and steer our mission forward!
• ✅High Integrity: Trust is our foundation, we stand by our word.
• ✅Mission & Vision: Together, we chart a clear path toward excellence!
• ✅Admit your Mistakes: Mistakes are stepping stones! Learn, innovate, and grow!

Join a team that not only values your contributions but also celebrates the journey toward success!

Why are they hiring? 🏢

Our client is looking for an administrative champion to keep their team of legal expert witness doctors organized and operating smoothly! As these doctors are assigned complex cases through the company, their caseload is rapidly growing, and they need a reliable Admin Support to ensure everything stays on track. This role is all about coordination—supporting 10-12 doctors who provide critical evaluations in workers' compensation and disability cases while helping them maintain timely, precise, and impactful work.

If you’re ready to bring order to the chaos and be the glue that holds a dynamic team together, this is your time to shine! ✨

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🛠️ Empower Your Growth: Benefit from mentorship and development opportunities, with clear pathways to advance into leadership roles such as team lead, management, or even a client services management (CSM) position. Your career trajectory is in your hands!
• 🌟 Take on New Challenges: Expand your skill set with additional responsibilities that will make every day exciting!
• 📈 Help Shape the Future: Play a key role in scaling the business and onboarding more clients.
• 🤝 Join a Supportive Team: Work in a culture that stands behind its members 110% and encourages professional development.
• 🎉 Be Part of Something Bigger: Contribute to a mission that values integrity, ownership, and innovation every step of the way.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!

Responsibilities of the Admin Support:

• Administrative Support:
  • Calendar Management:
    • Manage the schedules of 10-12 doctors, understanding their individual preferences and availability
    • Coordinate and schedule in-person and virtual meetings to ensure seamless communication
      
      
  • Communication Management:
    • Act as a liaison through letters, emails, and phone calls, effectively communicating with injured workers, attorneys, and doctors
    • Gather necessary information to progress cases, including demographic details, contact information, injury specifics, medical records, and relevant case details
    • Provide support for virtual meetings by setting up Zoom links and other logistics
      
      
  • Medical Records and Documentation:
    • Ensure timely receipt and proper filing of all necessary documents, including medical records, case reports, and completed forms
    • Follow up on missing paperwork or incomplete forms to maintain case progress
      
      
      
  • Formatting and Data Entry:
    • Format documents such as reports and letters using tools like Microsoft Word and PDF editors
    • Enter billing information and other critical data into company systems with precision and efficiency
    • Prepare correspondence using the company letterhead to ensure a professional presentation
      
      
• Relationship Management:
  • Doctor Relations and Retention:
    • Build and maintain strong relationships with the doctors, who are key stakeholders and clients of the company
    • Ensure a positive experience to encourage long-term retention and satisfaction among the doctors
      
      

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time
  • Full-time, PST time zone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • CRM Software
    • HubSpot (nice-to-have)
  • G-Suite / Google Workspace
  • Adobe (PDF Editing)
  • Slack
  • Dialpad (Bonus!)

• Compensation
  • $9,000 to $13,800 /yr