Part-time Virtual Assistant

Our client, a company specializing in helping founders build scalable startups through multi-functional generalist operators, is seeking a proactive and detail-oriented Part-time Virtual Assistant. This role supports the team with administrative and operational tasks, ensuring smooth daily operations and effective communication. If you are a highly organized individual with strong communication skills and a knack for learning new tools, we encourage you to apply.

Location: Fully-Remote (Work from Home), 11 AM - 5 PM EST (Part-time)

Key Responsibilities

• Administrative Support: Provide general admin and data entry support to generalists, ensuring accuracy and adherence to standard operating procedures (SOPs).

• Influencer Program Support: Log influencer posts in the system and conduct follow-ups with Influencers to ensure deliverables are met.

• Social Media Support: Assist with posting content on social media platforms (Meta, TikTok) and tracking engagement.

• Order and Inventory Management: Manage Amazon orders and perform data entry in the Shopify backend according to the SOPs provided, while maintaining and updating inventory data and reports.

• Calendar and Email Management: Manage the Founder’s email and calendar using G Suite, ensuring smooth scheduling and timely responses.

• Operational Support: Support operational tasks, including data organization and process improvement, to enhance team efficiency.

• Adaptability to Tools: Quickly learn and navigate various tools and platforms used by the team.

What Success Looks Like

• Accurate Data Management: Administrative and operational data is entered and maintained with high accuracy.

• Streamlined Operations: Smooth management of orders, inventory, and influencer coordination, ensuring timely execution of tasks.

• Engaged Social Media Presence: Regularly updated social media posts and consistent tracking of engagement metrics.

• Efficient Founder Support: Proactive email and calendar management that allows the Founder to focus on strategic priorities.

• Effective Communication: Clear and timely communication with team members and external stakeholders.

Qualifications

Experience

• 1+ years in an administrative role, preferably supporting teams or startups.

• Familiarity with social media platforms, including Meta and TikTok.

Skills

• Excellent English written and verbal communication skills.

• Strong organizational and data entry skills with attention to detail.

• Competence with G Suite for email and calendar management.

• Comfortable working with numbers and managing reports.

Traits

• Proactive and adept at learning new tools and systems quickly.

• Communicative, organized, and detail-oriented with a problem-solving mindset.

• Flexible and adaptable, thriving in dynamic startup environments.

Nice to Have (Advantageous)

• Familiarity with Amazon order management and Shopify backend processes (training will be provided for SOPs) would be highly advantageous.

Opportunity

This is a unique opportunity to join a collaborative team dedicated to helping startups scale effectively. As a Virtual Assistant, you will play a key role in streamlining operations and enabling the team to focus on high-impact initiatives. If you’re organized, resourceful, and passionate about supporting growing businesses, we encourage you to apply.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets