College Advancement Specialist

Overview:

Working at Moraine Park Technical College is much more than a job. It’s an opportunity to help influence the future of higher education. At MPTC, we are in a unique position to impact our district communities, and we work diligently to hire candidates with aligned values and extensive skillsets to help move the mission of Moraine Park forward.

Position Summary:

Moraine Park Technical College is seeking a full-time College Advancement Specialist on our Fond du Lac Campus.  The College Advancement Specialist supports the work of the Moraine Park Foundation and Office of College Advancement which is responsible for securing resources that make education accessible and affordable for Moraine Park students. The position’s primary role is to plan and implement annual appeals, serve as the Foundation representative to annual scholarship and employee donors, provide administrative support and technical assistance to team members and administer the scholarship awarding process.

The successful candidate will have an Associate degree in business administration or a related field, two years of office management work experience and knowledge of and experience with annual fund strategies and building effective relationships.

Join us at Moraine Park Technical College, where we strive to make a positive difference in the lives of our students!

We will accept applications until the position is filled; however, applicants who apply by January 1, 2025 will be considered in our first review of applicants.

Responsibilities:

• Provide administrative support and technical assistance to the Moraine Park Foundation/Office of College Advancement. Assist with coordinating communication and activities in support of the Moraine Park Foundation. Assist with all Foundation correspondence, including phone calls, newsletters, letters, postcards, emails, social media, and internal/external website content.

• Administer the Moraine Park Foundation scholarship program utilizing appropriate technology and resources to ensure scholarships are awarded according to donor criteria. Select scholarship recipients and prepare and disseminate annual stewardship letters and scholarship award notifications. Provide support, direction, and general information to students and donors regarding all scholarships. Monitor and evaluate program effectiveness and make recommendations for continued development and improvement.

• Oversee the acknowledgment and recognition of all annual fund gifts, including the annual report to donors.

• Record and acknowledge Foundation gifts in compliance with IRS and state rules and regulations, utilizing appropriate technology and resources. Track all pledges and donations, including cash and in-kind gifts. Develop and manage all monthly, quarterly, and annual donor gift reports.

• Assist with Foundation events. Create project plans for tasks, deadlines, and responsible individuals. Coordinate external and internal correspondence with donors, vendors, and employees. Coordinate facility requirements, marketing collateral, and internal and external promotions. Attend events and resolve issues as they arise.

• Communicate with donors on issues related to monetary and in-kind contributions, payroll deductions, and fund balances. Build and maintain positive relationships with donors in the promotion of Foundation stewardship efforts.

• Plan, develop, and implement a strategic multi-year Annual Appeal Program as part of the overall fundraising strategy within the Moraine Park Foundation. Manage the employee giving campaign, end-of-year appeal and scholarship renewals.

• Responsible for renewing annual scholarships including solicitation, follow-up and stewardship.

• Partner with Marketing Communications to create donor messaging and communications including but not limited to social media and direct mail outreach.

• Provide administrative support for the Moraine Park Foundation Board of Directors, including agendas and minutes for Board and committee meetings.

• Compile information and prepare reports to monitor the status of the budget. Track and monitor expenses and complete purchasing card reconciliation. Prepare purchase requisitions and check requests.

• In collaboration with Finance and Administration, prepare reports, journal entries, and payment/billing requests between the Foundation and the College. Assist with preparing supporting documents for the financial audit and annual Form 990.

Experience & Qualifications (in addition to those listed above in the position summary):

• Demonstrated commitment to service excellence and foundation fiduciary management standards.
• Ability to work with detailed information, compile statistics and data for reporting and to compose appropriate memos and correspondence. Ability to read and understand budget reports.
• Knowledge of software applications, including Microsoft Office 365 (Office Suite, Teams, SharePoint, etc.).
• Excellent written and verbal communication skills to communicate clearly and effectively with end users, colleagues, and management to provide a complete and timely explanation of issues and decisions to ensure customer satisfaction.
• Ability to take initiative, work independently with little supervision and make sound decisions with minimal direction.
• Strong organizational and time management skills, including the ability to prioritize special projects with routine assignments.
• Ability to establish and maintain effective working relationships with internal and external customers. Ability to collaborate and work effectively as part of a team.
• High degree of integrity and professionalism and a demonstrated ability to respect the confidentiality of information and demonstrate critical and systems thinking.
• Demonstrated ability to work effectively with diverse populations by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of diversity.

Desired Qualifications:
• One year of annual giving experience.
• Previous experience working with a Foundation.
• Experience with scholarship and donor management software, such as Raiser’s Edge.
• Knowledge of accounting methods and procedures.
• Any combination of necessary experience and qualifications which provides desired knowledge, skills, and abilities.

Other Position Requirements:
• Ability to travel to College and external partner locations.
• Flexible scheduling may be required to include evenings and weekends.

Hiring Range: $22.72-$26.73

Starting: January/February 2025

Workplace Flexibility: Limited work from home upon approval

Hours/Schedule/Travel: Academic: Monday – Friday, 8:00 a.m. – 4:30 p.m. (37.5 hours), Summer: Monday - Thursday, 7:30 a.m. - 4:30 p.m. (34 hours)/Minimal travel

Benefits information: Please click here for a summary of our benefits.