Patient Placement Coordinator

Number of Job Openings Available:

1

Date Posted:

December 03, 2024

Department:

16008940 Access Center

Shift:

Permanent Evenings (United States of America)

Shift Length:

8 hour shift

Hours Per Week:

32

Union Contract:

Non-Union

Weekend Rotation:

Every Other

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

• .8 FTE (64 hours every two-week schedule)
• 8-hour, evening shifts
• Every other weekend rotation
• Position is based out of the Access Center in the Allina Commons building located in Minneapolis, MN
• Hybrid position - Onsite requirements include initial orientation, education as required, leader and staff meetings as requested and downtime processes
• Staff members are required to report to the office within one hour in the event of downtime or technical issues

Job Description:

Manages, coordinates, and facilitates patient placement from external referring sites and internal departments. Coordinates pre-planning and predictive census monitoring. Facilitates collaboration between referring and receiving departments and providers.

Principle Responsibilities

• Facilitates patient placement for admission and transfer patients from outside facilities and internal departments.
  • Assigns patient to appropriate bed based on guidelines.
  • Pre-assigns expected surgical patients.
  • Collaborates with Charge Nurse and others to facilitate placement and discharge in a timely manner.
  • Obtains patient information from referral sources.
  • Facilitates phone requests from referring sites and communication between physicians as needed.
  • Conducts pre-pend, appointment, approval, and other processes in Excellian electronic medical record.
  • Manages process with follow-up calls after pre-determined timeframe.
  • Monitors Emergency Department track boards for potential admits.
  • Communicates to facilitate transfers between units.
• May facilitate physician and/or service paging.
  • May page out Stroke Code notifications.
  • May page Cath Lab team for Interventional cases.
  • May track team check-in and follow up.
  • May page or contact specialists on call.
  • May facilitate/schedule for Cardiovascular Interventional cases.
  • May coordinate physician assignment lists for newly assigned patient rotation.
  • May page the daily census to stakeholders.
  • May page surge-alert messages.
• Conducts follow-up communication with referring sites.
  • Provides transfer and admission information.
  • Obtains necessary information and reports from referring facility.
• Completes documentation in electronic record and department databases.
  • Tracks patient assignment, arrival, and flow.
  • Adds information from referral sources to medical record.
  • Tracks statistical and quality data.
  • May facilitate protocol / procedure pertaining to patient death notifications and documentation.
  • May document billing-related information.
• Utilizes predictive parameters to project census changes.
  • Tracks patient assignment, arrival, and flow.
  • Coordinates information relevant to scheduled and unscheduled admissions, discharges and transfers to provide status of bed availability.
  • Monitors inpatient, outpatient, and procedural unit census for bed availability.
  • Monitors procedure schedules for forecasting.
• Other duties as assigned.

Required Qualifications

• Associate's or Vocational degree
• 2 to 5 years in healthcare field, including medical terminology
• 2 to 5 years in computer skills

Preferred Qualifications

• Bachelor's degree
• 2 to 5 years in Epic / Excellian electronic medical record

Physical Demands

• Sedentary:
• Lifting weightUp to 10 lbs. occasionally, negligible weight frequently