Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

We are looking for a driven and capable Permit/Utility Coordinator to oversee the processes and activities necessary to secure the legal permissions and access rights required for construction projects. In this position, the Permit/Utility Coordinator will lead all entitlement processes for assigned construction projects and collaborate with partner teams, including Project Management and Project controls teams, to develop a comprehensive permitting strategy. This role also entails ensuring the effective execution of that strategy and identifying and mitigating risks associated with government approval processes.

RESPONSIBILITIES

Research local, state, and federal permit requirements for construction projects.
Prepare and submit permit applications, ensuring all necessary documentation is included.
Collaborate with regulatory agencies to address any concerns, revisions, or additional requirements.
Monitor and track the status of permit applications to ensure timely approvals.
Ensure compliance with all applicable laws, codes, and regulations.
Identify land or properties requiring Right-of-Way (ROW) access for project development.
Negotiate ROW agreements with property owners or relevant entities.
Coordinate with project stakeholders to define precise ROW boundaries.
Maintain records of ROW agreements, ensuring adherence to their terms.
Act as the liaison between project teams, government agencies, utility companies, Telcom/fiber companies and landowners.
Provide updates on the progress of permits and ROW to both internal teams and external stakeholders.
Address disputes or issues related to ROW access or permit conditions.
Ensure all activities comply with environmental, safety, and zoning regulations.
Maintain accurate records of permits, ROW agreements, and related communications.
Prepare reports on the status of permits and ROW for project tracking and audits.

QUALIFICATIONS

Required qualifications:

8-10 years of experience in a Permit/Utility Coordinator role within Architecture, Engineering, and Construction firms
Strong knowledge of Microsoft Office products is essential
Proficient in negotiating agreements and resolving conflicts related to permits and Right-of-Way access
Meticulous in reviewing documentation and processes to ensure accuracy and compliance with legal requirements.
Excellent communication, organizational, and problem-solving skills
Demonstrated ability to work collaboratively in a dynamic team environment

Preferred qualifications:

Master's degree or equivalent
Background in Urban Planning
Background in Land Use Law

PRODUCTIVITY TOOLS

Microsoft Office
Microsoft 365

POSITION DETAILS

Position: Permit/Utility Coordinator
Primary Location: Remote
Travel: 25% to 50% - International Travel Required
Salary: Salary-based full-time regular hours
Current US work permit required: This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered)
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Performance-Based Bonus and Paid Time Off.

Job Type: Full-time

Salary: $135,000.00 - $150,000.00 per year

Schedule: 8-hour shift

Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

Permit/Utility Coordinator - Remote

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