Specialist Accounts Payable II - Vendor Maintenance

Specialist Accounts Payable II Vendor Maintenance

Remote-Centric Hybrid, Nashville, TN

AMSURG is a nationally recognized leader in the strategic and operational management of ambulatory surgery centers with medical specialties ranging from gastroenterology to ophthalmology and orthopedics. With more than 250 surgery centers across the U.S., we partner with physicians and health systems to deliver the highest standards of patient care and quality.  For more information, please access our website: https://www.amsurg.com/.

Through AMSURG, our clinician-led organization is changing the face of healthcare by delivering high-quality care that puts the patient first.

Benefits:

At AMSURG, we offer benefits at the speed of your life. Our wide range of health and welfare benefits allow you to choose the right coverage for you and your family. Qualifying employees are eligible to enroll on the 1^st of the month, following 30 days of employment. AMSURG offers a variety of health and welfare benefit options to help protect your health and promote your wellbeing. Benefits offered include but are not limited to: Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA, FSAs for Transportation and Parking & HSAs, and a matching 401(K) Plan.

Paid Time Off:

AMSURG offers paid time off, 9 observed holidays, and paid family leave. You accrue Paid Time Off (PTO) each pay period and depending on your position and can earn a minimum of 20 days and up to 25 days per calendar year.

Summary:

The Specialist Accounts Payable II - Vendor Maintenance is responsible for the day-to-day updates and maintenance of the SmartStream Vendor Master. This position is focused on the timely and accurate processing of new or change requests for the vendor master; coordinates with data owners to collect data for vendor master; ensures that all key fields are accurately populated before releasing vendor data; assists in overseeing the data governance process for vendor master, i.e., ensuring that business users adhere to specified standards; reviews data quality issues; assists with ad-hoc data maintenance and analysis tasks; and remains focused on continuous improvement.

Work Schedule: The Specialist Accounts Payable II - Vendor Maintenance position is offered on a Remote-Centric Hybrid basis. We expect our Specialist to primarily work from home. You will be required to come to our AMSURG office in Nashville as needed for training.

Essential Duties and Responsibilities:

• Accurately process day to day standard vendor set up and changes using approved process and procedures.
• Communicate set-up completeness to internal and external customers as required.
• Demonstrates knowledge of linkages between Vendor Master, Purchasing, and Supplier invoices and W9 forms to identify how to classify vendors for accurate set up, including the knowledge to determine what is considered taxable income for 1099 reporting.
• Ensure all requests contain the appropriate supporting documentation and comply with corporate requirements before they are implemented into SmartStream.
• Assist internal and external customers to complete and gather documentation requirements for vendor set-ups and vendor revisions as needed.
• Perform analysis and research on internal/external customer questions, or system or transactional problems.
• Provide customer service support as a technical and informational resource in order to resolve questions/issues to improve payable processes.
• Use the IRS TIN matching website as needed to validate vendor name/tax information.
• Assist with year-end processes of issuing Form 1099s and corrections.
• Assist in projects for vendor data including data cleansing, testing of vendor system enhancements, and other projects as needed.
• Create training material and provide training as required.
• Adhere to all company policies and procedures, including Information Security Policies and ensure that AMSURG remains as secure as possible.
• Other duties and/or special projects may be assigned to meet business needs.
• Due to the nature of the department and department function, excellent attendance is required. 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Software Knowledge: Proficiency in the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, Teams) Advanced Excel Skills desired, ERP systems and applications a plus.
• Fundamental accounting or purchasing concepts required.
• Ability to work both independently and in a team setting with internal and external customers; be a self-starter as well as be flexible and adaptable in a fast-paced and changing environment.
• High degree of accuracy, particularly working with repetitive, large amounts of data
• Effective time management, excellent organizational and analytical abilities
• Must have strong oral, written, and effective interpersonal communication skills.
• A team player with the enthusiasm and dedication to learn new processes, procedures, and tools.
• Must be detail and deadline oriented and focused.
• Knowledge of vendor/vendor relations, processes, and methodologies.
• Knowledge of IRS regulations surrounding 1099 reporting requirements, a plus

Education/Experience

• High School Diploma or GED required.
• Associate’s Degree in supply chain management, accounting, finance, or related field preferred.
• Minimum of 1-2 years’ experience working within Accounts Payable or Receivable, or Purchasing processes is required.
• Previous work experience in vendor master data management is highly desirable.

Other Qualifications:

Must be able to handle multiple, simultaneous tasks effectively and efficiently while maintaining a professional, courteous manner. High integrity, including maintenance of confidential information. Must be able to exercise good judgment. Based on business need, the ability to work a flexible schedule, including some evenings and weekends as approved in advance. Must pass a background check and drug screen.

We are an Equal Opportunity Employer.

We do not discriminate in practices or employment opportunities on the basis of an individual's race, color, national or ethnic origin, religion, age, sex, gender, sexual orientation, marital status, veteran status, disability, or any other prohibited category set forth in federal or state regulations.

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