Marketing-focused Executive Assistant

Company: MagicPace
Website: www.magicpace.com
Location: Remote, Philippines
Type: Full-time, Independent Contractor
Working Hours:
Split shift: 7:00 PM - 10:00 PM and 6:00 AM - 11:00 AM Philippine Time (PHT) / 6:00 AM - 9:00 AM and 5:00 PM - 10:00 PM Eastern Time (EST).
Total work hours: 8 daily, designed to meet the client's early morning and afternoon needs.
Salary: US $1500/month
Start Date: December 1, 2024

About Us:
We are a dynamic and growing travel company that prides itself on curating exceptional client experiences. We're seeking a highly organized, proactive, and detail-oriented Executive Assistant with a strong background in marketing to join our team. This role is a unique blend of administrative management and light marketing duties, perfect for someone who thrives in a fast-paced environment and is passionate about travel.

Key Responsibilities:

1. Executive & Administrative Support

●  Oversee day-to-day administrative tasks, including managing the executive’s inbox and being cc'd on all relevant communications.

●  Ensure timely payment of invoices and accurate logging of information across our systems.

●  Design and format polished itineraries for clients, delivering visually appealing and accurate trip plans.

●  Keep track of all ongoing client trips, ensuring we know where clients are at all times and that their needs are met.

●  Maintain accurate records for accounting and client billing, keeping financial data organized and up-to-date.

2. Social Media & Marketing Support

●  Manage and post to our social media pages twice a week, following our established brand guidelines.

●  Track social engagement and identify opportunities for improving our social media presence.

3. Research & Proposal Development

●  Conduct thorough research on destinations, reading reviews, and gathering insights to create proposals that exceed client expectations.

●  Assist in preparing tailored travel proposals that reflect the latest trends and top-reviewed experiences.

Requirements

●   Experience in an Executive Assistant or Marketing role, preferably in the travel

●   Exceptional organizational skills with a sharp eye for detail.

●   Strong communication skills and a proactive attitude toward problem-solving.

●   Proficiency in social media platforms, basic design tools, Canva, MS Office Suite, and Google Workspace.

●   Experience in travel planning, itinerary design, or similar is a plus.

●   Ability to work independently, adapt quickly, and juggle multiple tasks without sacrificing quality.

Benefits

Why Join Us?
This is a unique opportunity to be part of a growing travel company where your skills in organization, creativity, and marketing will directly impact our success. You'll be integral to providing clients with unforgettable experiences and ensuring our brand stands out in a competitive market.