The Senior Executive Assistant to the EVP and General Counsel (Executive) and Legal department will provide sophisticated support through both administrative and clerical tasks and broader project coordination responsibilities.
The duties will be diverse and require incredible attention to detail, a sense of urgency, and impeccable integrity. We are seeking someone who is efficient, focused, detail-oriented and who will enhance the productivity and success of the Executive and the Legal department.
This is a remote position with travel (10-25%).
Executive Assistant Responsibilities
- Manage the Executive’s calendar to ensure appropriate time, prioritization, and attention is allocated accordingly to maximize productivity and efficiency. This includes scheduling meetings and revising the schedule as needed, arranging logistics, organizing appropriate supporting materials and files, updating relevant shared calendars, etc.
- Anticipates needs and proactively facilitates appropriate people and other resources to address those needs.
- Act as the liaison with external contacts, such as those from law firms, industry associations, and others. Prioritize and route communications appropriately.
- Draft presentations, organizational announcements, corporate communications, memos, reports, and other materials to be utilized by the Executive and Legal department with diverse audiences, ranging from employee groups to the Board of Directors. Proofread all materials to ensure accuracy.
- Plan and coordinate onboarding and offboarding of Executive’s direct reports and/or Legal department team members.
- Coordinate travel, including travel and accommodations research and booking; partner with travel agency representatives as needed.
- Coordinate team and departmental meetings, including weekly Legal Leadership Team meetings, special interest topical meetings, department-wide meetings, and others as needed.
- Plan and coordinate in-person meetings, including location research and selection, agreement negotiation and coordination, meeting room and AV set up, food and beverage planning, and billing.
- Complete administrative tasks to support Executive and Legal department, such as: expense reports, office supply orders, invoice processing, file maintenance, distribution of departmental mail received at Company locations, coordination of notarization and legalization of documents, etc.
- At the request of the Executive, provide administrative support to other department members as assigned .
- At the request of the Executive, plan and coordinate special projects, which may include collaboration with Legal Operations team and/or other departments (examples may include projects related to law firm management, matter management, electronic billing and report generation, contract management systems, and subsidiary management).
- Exhibits a willingness and aptitude for learning new computer software and other specified administrative systems, as required, to support the goals of the Legal department and organization.
Minimum Qualifications
- Bachelor’s degree, paralegal degree, or equivalent
- 5 years related work experience, preferably in roles such as executive assistant, legal assistant, project coordinator, or another similar position.
Other Attributes
- Ability to deal with sensitive information with the utmost confidentiality and professionalism.
- Excellent professional presence and diplomacy.
- Team player
- Advanced level experience in Word, Excel, and PowerPoint.
- Excellent written, verbal, and interpersonal skills with a strong customer service orientation.
- Strong organizational skills, flexibility, and proven ability to multi-task, prioritize and meet deadlines in a demanding environment.
- Ability to work in a team environment, take initiative and work independently.
- Strong project management skills.
- Ability to draft correspondence, agendas, meeting minutes and reports for review.
- Proactive nature with ability to anticipate needs of others and synthesize information into concise relevant facts promoting efficiency and effectiveness.
- Exceptional attention to detail
- Ability to train and direct others.
This position is not eligible for employer based sponsorship. Disclosure as required by applicable law, the annual salary range is 60,000-95,000. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED's good faith belief at the time of this posting.
Benefits
CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information.
- Competitive compensation
- Excellent healthcare including medical, dental, vision and prescription coverage
- Short & long term disability plus life insurance -- cost paid fully by CONMED
- Retirement Savings Plan (401K) -- CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period
- Employee Stock Purchase Plan -- allows stock purchases at discounted price
- Tuition assistance for undergraduate and graduate level courses
Know someone at CONMED?
Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives!
CONMED is an Equal Opportunity Employer & an Affirmative Action Employer. CONMED is a strong advocate of workforce diversity. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, citizenship status, or veteran status. The Know Your Rights: Workplace Discrimination is Illegal Poster and Pay Transparency Nondiscrimination Provision reaffirm this commitment.
Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at 800-929-7176 option #5.
