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Meeting Planning Assistant

Remote:

Full Remote

Contract:

Full time

Work from:

Mexico

Offer summary

Qualifications:

Bachelor’s Degree, Excellent organizational skills, Proficiency with MS Word, Excel and PowerPoint, Strong analytical and critical thinking skills, Customer service focus.

Key responsabilities:

Manage logistics and program for events
Establish relationships with key professionals
Coordinate internal travel and shipping arrangements
Create and edit conference mobile app materials
Facilitate organization of panel discussions

Opal Group Events Services SME https://www.opalgroup.net

51 - 200 Employees

See more Opal Group offers

Job description

Opal Group organizes live conferences catered to top executives and decision-makers across various industries. We provide high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.

The Meeting Planning Assistant helps to produce the logistics and program for events. This entry-level role manages all aspects of conference-related materials and works closely with the Marketing and Sales Departments, as well as support and operations staff.

Location: Remote 90%, Travel 10%

Type of Job: FT international consultant

Salary: 1000 per month.

Resume and Cover Letters only in English will be accepted.

Responsibilities include, but are not limited to the following:

Establish and maintain relationships with key professionals, industry leaders, senior executives and media within relevant vertical markets.
Assist customers in a professional, service-oriented manner during execution of daily work and onsite at conferences.
Work with and support a cross-functional team on an ongoing basis to ensure successful operations of conferences.
Manage the coordination of internal Travel, Transportation and Shipping arrangements.
Manage the coordination of VIP Speaker Travel.
Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures and mobile app (logos, firm descriptions, biographies, headshots, presentations and advertisements where applicable).
Coordinate conference mailings including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc.
Create and edit conference mobile app, including sponsor ads, speaker biographies and speaker presentations
Manage registrations through databases.
Onsite preparation (travel, distribute badges, point of contact for clients)
Facilitate the organization and coordination of panel's discussions (for speakers) prior to the event
Manage client questions, inquiries and any customer service related issues or concerns

Requirements include:

Bachelor’s Degree
Excellent organizational skills
Strong interest in event planning
Proficiency with MS Word, Excel and Power Point
Strong analytical and critical thinking skills
Excellent ability to multi-task, prepared to work on at least 5 events at varying stages
Engaging, professional and diplomatic demeanor
Customer service focus
Superior oral and written communication skills
Time and priority management skills necessary to complete work within established time frames
Deadline and results oriented
Self-motivated and able to work both independently and as part of a team
Enthusiastic with a strong desire to succeed
Strong attention to detail
Experience in Salesforce is a plus