Accounting Specialist

Who is EMS|MC

EMS|MC offers full-service revenue cycle management solutions and is the largest billing services provider focused exclusively on emergency medical services in the U.S. We offer services from software to hardware to billing services and everything in between.  

For over 25 years, our high-quality service, results and customer-centric approach have set the standard in professional EMS billing. We have an emphasis on patient satisfaction and our client customization enables us to fulfill our mission of providing value-added, innovative financial services that enhance the delivery of a cost-effective EMS system. 

With this level of specialization, we have built a team of dedicated, industry-leading experts with unprecedented experience to maximize our clients EMS revenue.   

Why EMS|MC:

• Career development plans and employee resource groups 
• Weekly wellness seminars 
• Comprehensive benefit package including medical, dental, vision and life insurance 
• Remote opportunities 
• All equipment provided 

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Job Type: Full-time 

Location: Remote- USA 

Title: Accounting Specialist  

About the role: The job of Accounting Specialist is done for the purpose/s of providing support to department activities with specific responsibility for the maintenance of financial accounting records including supporting documentation for journals, cash receipts, invoicing and related work as required.

As a Refunds Specialist with EMS|MC, you will:

• Accounts payable invoice entry
• Obtain and record vendor invoices in ERP  
• Properly allocate expenses on vendor invoices to correct general ledger account, location, department, and class
• Manage travel expense and cash reimbursements
• Verifies proper coding of travel expenses to appropriate employee, location, department, and class prior to posting
• Reconciles corporate credit card transactions between expense report module and credit card statement 
• Review posted transactions for accuracy and records adjustments 
• Client Receivables
• Record cash receipts 
• Other
• Consistently support and demonstrate the company mission and values
• Conduct all job tasks, duties, and interactions with professionalism, respect, a positive attitude, and in accordance with company policies and applicable government regulations
• May include one or more of the following, depending on assigned area
• Assist / support annual financial audit, 401K audit, SSAE 18, and corporate tax returns.
• Assist with financial systems server moves, upgrades, new development, etc. 
• Participation in various meetings, committees, and employee events
• Occasionally performs other duties as assigned.
• Contacts / Relationships
• Position requires frequent contact with individuals at all business levels inside the Company. This will require frequent telephone and/or personal contact throughout the Company regarding vendor payables and to communicate finance-related information and analysis results. Contacts with client representatives and outside vendors are periodically required to discuss billing issues.
• Individual assigned to this position will have frequent access to confidential documents such as financial statements, client information, and banking information which are considered highly confidential and should be contained to the assigned department. Knowledge of the Company's products and services are confidential and should be contained to the Company.

You will be successful in this role if you:

• Associate’s degree with a major in accounting, finance or related field
• Experience in utilization of accounting systems, such as Sage Intacct or Quickbooks Enterprise; preferable experience in integrations with external systems such as outsourced payroll and / or T & E solutions
• Proficiency in Microsoft Word, Excel, Outlook and Power Point, as well as utilization of pivot tables and vlookups
• Required knowledge of generally accepted accounting principles, accounting procedures on automated systems, appropriate use of chart of accounts distributions, integration practices surrounding accounting systems, as well as other systems impacting such, like T&E, Payroll, Treasury, etc. 
• Perform detailed financial analysis of journal entries and financial statements
• Reconcile bank statements and subsidiary systems
• Analyze budget-to-actual variances
• Communicate in a clear and understandable manner, internally and externally, in writing, such as professional correspondence, or verbally
• Analyze transactions, detect and avoid errors
• Proceed independently and carry out assignments to completion with minimal instruction
• Assist operating departments in enhancing controls in budgetary internal practices 
• Represent the department and Company in a professional manner at all times
• Strong sense of confidentiality and professionalism regarding company and financial information
• Must be committed to the highest level of business and ethical standards and consistently display integrity and behavior in line with the company’s mission and values
• Organize tasks and time to ensure timely completion of all projects
• Prioritize and manage multiple tasks requiring extensive follow-up and timely completion of all projects

Key skills we hope you have:

• Ethics/company values 
• Intellectual Capacity
• Motivation/initiative  
• Ownership
• Planning/organization 
• Technical Business Knowledge

Working Environment/Physical Requirements

• General office environment
• While performing the duties of this job, the employee is:
• typing, sitting standing, some light lifting
• close vision and the ability to adjust focus to operate PC, as well as printer, copier, fax and phone 
• The position also requires the ability to work under time pressure and in prescribed departmental deadline with occasional overtime required

Work at Home Requirements:

• A quiet, distraction-free environment to work from in your home.  
• A secure home internet connection with a minimum download speed of 20 Mbps and a minimum of 10 Mbps for uploads is required.   
• The workspace area accommodates all workstation equipment and related materials and provides adequate surface area to be productive. 

EMS|MC is an equal opportunity employer that does not discriminate based on race, color, religion, sex or gender, gender identity or expression, sexual orientation, national origin, age, disability status, veteran status, genetic information, or any other legally protected status.

We believe that a diverse workforce fosters innovation and creativity, enriches our culture, and enables us to better serve the needs of our clients and communities. We welcome and encourage individuals of all backgrounds, perspectives, and abilities to apply.