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Personal Assistant / Office Manager

extra holidays - fully flexible

Remote:

Hybrid

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

New York (US)

Offer summary

Qualifications:

Experience as a personal assistant or office manager, Supported C-level executives, Detail-oriented with multitasking ability, Proactive and problem-solving attitude, Familiarity with supporting European teams.

Key responsabilities:

Support CEO with personal logistics in NY
Handle administrative tasks and correspondence
Manage daily office functions and supplies
Coordinate team events and onboarding support
Liaise with building management for office issues

Conduktor Information Technology & Services Startup https://www.conduktor.io/

11 - 50 Employees

HQ: New York

See more Conduktor offers

Job description

About Conduktor

Conduktor is an Enterprise Data Management (EDM) platform that specializes in streaming. We empower industry leaders to implement their Streaming Data Strategy with a comprehensive approach to data control, compliance, and security; unconstrained by their infrastructure providers. Our platform mitigates data security risks while enhancing communication, automation, and observability across data flows, enabling teams to collaborate effortlessly across the organization.

We have hubs in London and New York, and we are looking for people who are excited by our mission and who want to share this journey with us.

About the role

We’re looking for an organised Personal Assistant to support our CEO, Nicolas, to help with the logistics of his move from London to New York. From finding him a place to live to setting up bank accounts and coordinating travel, you’ll make sure everything runs smoothly. In addition, you’ll be helping to manage our small but growing office at Hudson Yards. Working closely with leadership, you’ll support the daily running of the office helping us shape a vibrant and welcoming hub in New York.

What will you be doing?

Personal Assistant to the CEO:

Acting as Nicolas’ main point of contact on the ground in New York to coordinate personal needs

Assisting with personal administrative tasks, including opening bank accounts, managing personal appointments, and coordinating services as needed.

Conducting research and supporting the CEO with relocation logistics, including finding housing, setting up utilities, and managing any other moving requirements

Arranging and coordinating travel plans, accommodation, and other personal bookings in New York

Handling email correspondence

Handling diary management; both business and personal

Office management:

Performing day-to-day office management for the office, ordering and maintaining office supplies, and providing general administrative support to staff, and general support to visitors

Liaising with building management and vendors to handle office maintenance, repairs, and improvements

Planning and coordinating team events, meetings, and entertainment activities to promote team engagement and morale

Working closely with the CEO and other leadership team members to support special projects and events

Coordinating with our People and Talent team to support onboarding for new hires in New York including desk setups and office tours

What experience are we looking for?

You’ve previously worked as a personal assistant or office manager

You have experience supporting C-level executives

You’ve worked in or supported a European team

You’re detail-oriented, with the ability to multi-task, prioritize and deliver in a fast-paced, dynamic environment

You’re forward-thinking and capable of managing your time well

You’re proactive and happy to wear multiple hats; you like solving problems

You're a dog-person!

Nice to have

You’re familiar with the chaos moving countries can bring; either through supporting someone previously in the workplace, or through your own personal move

Perks and Benefits

Stock options

25 days PTO + public holidays

Top-tier private health insurance package

Learning and Development allowance

Employee referral scheme

Discounted gym membership through Class Pass

Company-wide events and team socials

Equal Opportunity Statement

Fostering an inclusive environment is vital to us, and we want to bring onboard people who share our values. We admire those who love collaborating, strive to learn, and are excited by our mission. If you are interested in this role, we would love for you to apply!

Conduktor is an Equal Opportunity Employer. All applicants are considered regardless of race, ethnicity, national origin, religion, sex, gender identity, sexual orientation, age, mental or physical disability, marital status, protected veteran, or parental status.

Learn more about our values through our careers page, and find our latest news on Twitter and LinkedIn.