Job Title: Administrative Assistant
Type: Part-Time
Start Date: Part-time start date October 21, 2024.
Compensation: $15-$19.00/hr
Reporting to: Chief Executive Officer
Location: Remote. Residence in or near Colorado Springs.
About Us:
We are a small non-profit organization based in Colorado, passionate about helping charter schools succeed. Our primary goal is to assist schools in optimizing their business, human resources, and financial functions.
We strongly believe that working collaboratively with schools and supporting their essential back-office functions can help them focus on their core mission of educating students. We understand that schools face many challenges, and our team is committed to helping them overcome these challenges by providing tailored solutions.
As an employee of Minga Education Group, you will be part of a small, passionate, and dedicated team committed to making a positive impact on the education sector. You will have the opportunity to work with a diverse group of schools and make a meaningful contribution to their success. We are committed to providing a supportive and collaborative work environment that fosters growth and professional development.
Job Overview:
Minga Education Group is seeking a detail-oriented, organized, and proactive Administrative Assistant to join our team. This part-time position, 10-15 hours per week, will support our leadership by providing administrative and clerical assistance. The ideal candidate will be experienced in handling a wide range of administrative tasks and be able to work independently with little supervision.
Responsibilities:
- Calendar Management: Coordinate and maintain the executive’s calendar, scheduling appointments, meetings, and events, ensuring that time is allocated effectively.
- Document Creation and Organization: Prepare, edit, and organize various documents, including reports, correspondence, and presentations. Ensure documents are accurate, properly formatted, and organized in a system for easy retrieval.
- Communication: Serve as a point of contact between the executive team and internal/external stakeholders. Screen and direct phone calls, emails, and other forms of communication, ensuring prompt follow-up and accurate information flow.
- Time and Effort Recording: Accurately track and record the executive’s time and effort, assisting in the preparation of reports and ensuring proper time allocation for projects and tasks.
- Meeting Support: Prepare meeting agendas, take detailed meeting minutes, and distribute action items and follow-up tasks. Ensure meetings run smoothly and follow-ups are completed.
- File and Data Management: Organize and maintain both electronic and physical files, ensuring records are easily accessible and securely stored. Assist in data entry and database management as needed.
- Task Management: Monitor ongoing projects and tasks, helping to prioritize the executive’s workload. Assist with personal and professional task organization to ensure deadlines are met.
- Office Coordination: Order and maintain office supplies, coordinate shipments/business mail, and assist in the smooth operation of the office environment.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
Desired Qualifications:
- Experience as an administrative assistant or in a similar role.
- Excellent organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
- Ability to work independently with minimal supervision.
- Attention to detail and problem-solving skills.
- Ability to maintain confidentiality and manage sensitive information.
- Excellent communication and interpersonal skills.
- Strong analytical and problem-solving skills.
- Ability to work independently and as part of a team.
Hours and Compensation:
- This is a part-time position, 10-15 hours per week, with a compensation range of $15.00-$19.00/hour, depending on experience and skill set.
- Sick Time Accrual (1 hour for every 30 hours worked)
Minga Education Group is an equal-opportunity employer and encourages applications from individuals of all backgrounds and experiences.
At Minga Education Group, we proudly operate as an Equal Opportunity Employer, purposely building an inclusive workforce representative of various cultures, perspectives, and experiences. We believe in respect for all and do not discriminate based on hair, race, color, religion, creed, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age (40 or older), disability, genetic information, marital status, veteran status or any other status protected by applicable federal, state or local law is not allowed.
If you have questions or need assistance or accommodation due to a disability, please contact our Human Resource Director at 719-648-0800.
