Bookkeeping and Admin Assistant

This is a remote position.

Schedule:

• 20 hours per week with flexible scheduling
  
• Monday to Friday, 1PM to 5PM Sunshine North VIC

Client Timezone: AEST (Melbourne)

Client Overview

Join a thriving equipment rental company that’s revolutionizing the construction industry. This rapidly expanding business has grown from a modest fleet of 3 excavators to over 60 pieces of cutting-edge moving equipment. With a commitment to providing top-quality machinery and exceptional service, this company is poised for continued growth and success in the competitive construction equipment rental market.

Job Description

As a Bookkeeper and Admin Assistant, you’ll be at the heart of our operations, managing financial data and streamlining administrative processes. Your expertise in Xero, Excel, and data analysis will drive our reporting capabilities, while your sharp email management skills will keep our communications flowing smoothly. You’ll work with state-of-the-art systems like Hypoz for bookings and Xero for accounting, converting data and creating insightful reports that fuel business decisions. This role offers a unique opportunity to contribute to a rapidly growing business, honing your skills in financial management and data analysis while gaining invaluable experience in the dynamic construction equipment rental sector.

Responsibilities

• Manage bookkeeping tasks using Xero, ensuring accurate financial records
  
• Convert booking data into Excel for comprehensive reporting (training can be provided)
  
• Create and maintain pivot tables and other reports, providing crucial business insights
  
• Handle high volume of emails efficiently, maintaining clear communication channels
  
• Assist with general administrative tasks to support business growth
  
• Collaborate with team members to streamline processes and improve efficiency
  

Requirements

• Proven proficiency in Xero accounting software
  
• Advanced Excel skills, particularly in creating and manipulating pivot tables
  
• Experience in data conversion and report generation
  
• Strong email management and communication skills
  
• Ability to quickly adapt to new software systems
  
• Meticulous attention to detail and accuracy in financial data handling
  
• Self-motivated with excellent time management skills
  
• Interest in the construction or equipment rental industry a plus