Scheduled Hours
40
Position Summary
Manages and directs all research financial and operational issues for the department, while ensuring cohesiveness, compliance and consistency. Oversight responsibility includes making sure that established objectives are met.
Job Description
Primary Duties & Responsibilities:
- Oversight of grant and operating funds, including funding from multiple divisions.
- Preparation and oversight of department research budget, financial plan, and financial projections.
- Prepares and analyzes grant data reports; distributes, tracks, and monitors bridge, start-up, cost-sharing, and restricted DFA funding.
- Develops and oversees tracking mechanisms for grant submission data (current awards, pending awards, grants submitted, etc.).
- Provides data for research components of division strategic plan documents.
- Oversees the purchasing operation, ensuring maximum utilization of funds; reviews and approves social expenses, equipment, and other transactions over staff limits.
- Interpretation and communication of all University and government policies and procedures related to research administration.
- Oversight of research payroll sourcing; approve payroll documents.
- Develops, implements, and maintains standard practices and procedures to ensure efficient workflow; manages cost vs. processes improvement decisions.
- Assures professional public relations and efficient handling of complaints.
- Works with the Unit Leaders, Department Chairman, and/or Executive Director for Business Affairs & Strategic Planning to develop new programs or projects.
- Represents the department on University committees (e.g., Department Research Administrators Committee, Department Research Compliance Committee).
- Oversight of personnel issues consists of handling employee-related problems, reviewing and approving all research staffing changes such as promotions and hires, ensuring completion of job descriptions and employee evaluations, and ensuring titles and salaries are consistently maintained.
- Oversight of personnel to ensure staffing levels are maintained.
- Prepares annual reports for research administration and oversight of divisional annual reports as they relate to research data.
- Oversees preparation of monthly research newsletter.
- Oversees space system updates for all research-related space.
- Oversees coordination of common services such as radioactive waste disposal, equipment maintenance, glassware washing needs, etc.; coordination of common equipment and shared facilities.
- Works with Facilities and maintenance staff to ensure laboratory equipment is properly maintained (including electrical issues, hood certifications, general maintenance, etc.).
- Supervises support service activities as they relate to research space.
- Oversight of equipment inventory (both internal and University systems).
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor's degree
Certifications:
No specific certification is required for this position.
Work Experience:
Financial Management, Grant Development, Or Strategic Planning Function (7 Years), Supervisory (5 Years)
Skills:
Academic Administration, Research Administration
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Extensive background (10+ years) in research administration including grant financial management.
Preferred Qualifications
Education:
Master's degree
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Decision Making, Diplomacy, Independent Judgment, Interpersonal Communication, Office Administration, Oral Communications, Professional Etiquette, Professional Integrity, Strategic Planning, Written Communication
Grade
G16
Salary Range
$96,000.00 - $169,300.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
