We are seeking a Grants & Contracts Analyst. This position will coordinate pre- and post-award sponsored projects activity for the Division of Infectious Diseases. It will provide dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to, proposal preparation, submission, budget development, account maintenance, and oversight, billing/invoicing, financial, and progress reporting, compliance, monthly reconciliation, and closeout. Develop financial reports for forecasting, provide financial analysis, and ensure compliance with university and agency or foundation regulations and restrictions. This position works independently on various grants/contracts, including those from NIH, NSF, DOD, and other sponsors. These grants, contracts, and awards may involve highly detailed budgets, multiple components, subawards, foundation awards, and federal and commercially funded clinical trials.
Will act as the point of contact with faculty, divisional budgetary staff, central research administration, and sponsors. Will provide broad/in-depth professional administrative level guidance on policies, protocols, regulations, and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists, and Coordinators within the department.
In addition, will assist with the management of divisional non-sponsored accounts on a limited basis. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This position reports to the Grants and Contracts Manager.
Specific Duties & Responsibilities
Sponsored Projects
- Serve as liaison between the Division, Department, and central offices for sponsored projects of simple to moderate complexity.
- Coordinate and review submission of grant proposals, modifications, MTAs, DUAs, clinical trials, and other contracts ensuring that all applicable sponsor and University guidelines are met.
- Support budget and budget justification development and review for appropriateness, consistency, and completeness of content.
- Assist in the tracking of proposals and other sponsored research documentation through the submission processes to ensure deadlines are met.
- Review newly established accounts to confirm the accuracy of information.
- Workflow required paperwork to central ORA for timely sub-award contract setup.
- Provide sub-recipient monitoring, process sub-award monthly invoices, and adhere to high-risk sub-award guidelines when applicable.
- Process various transactions related to assigned faculty portfolios such as outgoing invoices for divisionally billed awards, incoming invoice payment requests, requests for purchases, budget distribution, non-payroll cost transfers, salary distributions, petty cash replenishments, p-card approvals, and reimbursement requests.
- Responsible for monthly reconciliation for assigned faculty accounts.
- Coordinate and host monthly (or more often if needed) meetings with assigned faculty to review accounts, expenses, staff support, upcoming submission plans, and other topics as needed.
- Provide financial forecasting and analysis to assigned faculty.
- Create and maintain faculty's current Other Support documents.
- Ensure post-award compliance with university, federal, and sponsor regulations and restrictions.
- Verify faculty compliance with institutional regulatory oversight such as IRB, IACUC, effort certification, etc.
- Advise faculty and staff on changes in sponsored research policies.
- Coordinate and support progress report submissions to sponsors.
- Prepare annual and final financial reports for sponsors.
- Provide information and support for other Divisions, Departments, and University reports as needed.
- Communicate in advance with the Grants and Contracts Manager as needed to ensure task deadlines are met.
Minimum Qualifications- Bachelor's Degree is required.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications- Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices preferred.
- Ability to utilize institutional tools, sponsor websites, and training materials to inform independent decision-making on a daily basis.
- Exceptional organizational skills, time management, problem-solving abilities, and attention to detail.
- Ability to work with flexibility on several tasks concurrently and to meet various overlapping deadlines.
- Ability to maintain confidentiality.
- Strong interpersonal, customer service, and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
- General understanding of Federal Guidelines and procedures regarding grants and contracts preferred.
- Familiarity with Microsoft Word and Microsoft Excel is highly preferred.
- Ability to recognize when additional direction/expertise is needed on matters of complexity.
Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($62,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm
Exempt Status: Exempt
Location: Remote
Department name: SOM DOM Infectious Disease
Personnel area: School of Medicine
