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Executive Personal Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Proven experience as an Executive Assistant, Excellent communication skills in English, Strong research and analytical skills, Exceptional organizational abilities and attention to detail, Familiarity with Google Workspace and online collaboration tools.

Key responsabilities:

Conduct research and provide actionable insights
Prepare reports, manage documents, and coordinate schedules
Handle communications and assist in project planning
Develop systems to improve efficiency
Oversee completion of tasks to meet quality standards

LoftyHire Human Resources, Staffing & Recruiting Small startup https://loftyhire.com/

2 - 10 Employees

See more LoftyHire offers

Job description

LoftyHire is a headhunting agency specializing in finding top-tier Executive Assistants for our clients. Our job is to ensure a great fit between you and the client.

We are currently seeking a skilled and driven Executive Assistant to support a successful businessman based in Florida, USA. If you're ready to elevate your career and take on a pivotal role, this opportunity is for you.

Key Responsibilities:
*Conduct varied research tasks as requested, providing clear, concise, and actionable information to support decision-making.
*Analyze and summarize data from multiple sources to offer insights and recommendations.
*Assist in the preparation of reports and presentations.
*Manage and organize personal and professional documents, ensuring timely access to needed information.
*Coordinate schedules, appointments, and meetings, handling all logistics and ensuring no conflicts.
*Handle communications on behalf of the executive, including managing emails and other correspondence.
*Assist in the planning, execution, and monitoring of special projects, often involving complex tasks and coordination across multiple stakeholders.
*Develop and implement systems and processes to improve efficiency in personal and professional tasks.
*Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.

Requirements:
*Proven experience as an Executive Assistant with a focus on working with US clients.
*Excellent verbal and written communication skills in English.
*Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.
*Strong ability to conduct thorough research and present findings clearly and concisely.
*Exceptional organizational skills with a strong attention to detail.
*Proficient in using Google Workspace, email management tools, and other online collaboration platforms.
*Proactive in identifying issues and providing solutions with minimal guidance.
*Ability to handle sensitive information with discretion and integrity.
*Experience with financial tasks
*Familiarity with legal and trust-related matters in the US, particularly in Florida.
*Ability to anticipate the needs of the executive and act independently.