Discover Your Career at Emory University:
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.
Description:
Emory Law welcomes qualified, future-focused events professionals to apply for its Events Manager position. The Events Manager will join the team to work collaboratively and proactively with students, faculty, and staff to plan major and a significant number of minor events for the school of law. As the subject matter expert on event management, the Events Manager is knowledgeable of university policy and best practices while creating memorable, cost-effective events. This is a seasonal position and works 10 months annually from approximately July 15 – May 15.
Job Description:
- Plans and executes meetings, functions, and special events for multiple units and departments.
- Collaborate with staff and clients to establish event goals and objectives by
- developing and recommending event operating procedures,
- establishing and managing event planning timelines,
- creating task assignments, and
- proposing resources needed to execute event.
- Determines fiscal requirements for events, prepares budgetary recommendations, and negotiates terms with vendors.
- Works with designers to create invitations, promotional and other printed materials.
- Oversees and facilitates event briefing and coordination of speakers/presenters.
- Provides leadership, direction, and coordination among speakers, staff, and volunteers during event program/production.
- Prepares post-event analysis to assess opportunities and make recommendations for improving events and services to internal and external constituencies, and to implement recommendations as appropriate.
- Seeks out innovative and creative ideas for events through research, networking, and continuing education classes.
- May supervise staff.
- Performs related responsibilities as required.
Additional Job Details
- Plan and execute a significant number of small- to medium-sized meetings and functions as well as special events such as orientation, visiting day, and graduate recognition ceremony for the school of law while maintaining exceptional customer service.
- Manage vendors’ adherence to our financial and university protocols.
- Work with internal resources to ensure events are properly supported including work with the communications department to create invitations, promotional and other printed materials as well as the information technology department on audio/visual needs.
- Ensure event clients consider dietary restrictions as well as cultural or religious factors when planning an event.
- Ability and willingness to work events on evenings and weekends with advance notice.
- May assist with the set-up or breakdown of an event which may require the ability to lift and carry objects weighing up to 50 pounds.
- May supervise or lead staff, including student employees.
Minimum Qualifications:
- Bachelor's degree and
- Three years of related experience
An equivalent combination of experience, education, and training shall be considered in lieu of the minimum qualifications noted above.
Preferred Qualifications:
- Demonstrated customer service skills including clear, professional communication (both written and verbal).
- Strong technology skills and demonstrated proficiency with computers and standard office, programs such as the MS Office Suite, especially Excel, and as well as events software such as 25-Live and other booking software.
- Understanding of invoicing and billing processes.
- Experience in a forward-facing support position.
- Ability to work with frequent interruptions.
- Experience in higher education, specifically with a graduate or professional school.
- Demonstrated student-centered service.
- Strong attention to detail.
- Demonstrated capacity for carrying out tasks in an accurate and timely manner.
- Ability to recognize and set priorities.
- Ability to master new skills quickly.
- Good judgment as demonstrated by strong decision making and problem-solving skills.
To Apply:
- Applicants will be considered on a rolling basis until the position is filled with a first review on September 16.
- First round zoom interviews occur in late September.
- Final round in-person interviews occur in early October.
- The position will ideally start in October.
- Cover Letter
- We acknowledge that it takes time to complete a cover letter. We use the cover letter in our hiring process to evaluate communication skills.
- While a cover letter is not required to apply, providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory Law will enable us to assess your qualifications and suitability more efficiently and effectively for this position.
Notes:
- This is a seasonal position working 10 months per year (approximately July 15 – May 15) with the exact dates subject to change based on the school of law’s Diploma Ceremony in May.
- The position will work some evenings and weekends as needed to cover events with the other Event Manager at the school of law.
- The position works primarily on campus with flexibility available per the Emory Law Flexible Workplace Policy.
More About Emory Law:
Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities that enable our alumni to become respected professionals and leaders in a rapidly changing world. Together, our community is working to secure a more fair and just society by advancing the rule of law. Our innovative strategic plan seeks to fuel the ambitions and success of the students, staff and faculty who are drawn to join the Emory Law community. We need people like you to join us so that our vision becomes reality.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Emory Supports a Diverse and Inclusive Culture:
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
