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Operations Payment Associate, EDS

Remote:

Full Remote

Contract:

Full time

Experience:

Junior (1-2 years)

Work from:

United States

Offer summary

Qualifications:

Bachelor's degree or relevant experience, 1-2 years clinical research experience required, Strong Microsoft Office skills required, Knowledge of medical/scientific terminology, Proficient in local language and English.

Key responsabilities:

Support vendor and investigation site payments
Process incoming invoices and manage payment schedules
Ensure compliance with financial regulations
Maintain accurate records for audits
Communicate effectively with internal and external stakeholders

UBC Pharmaceuticals Large https://www.ubc.com/

1001 - 5000 Employees

See more UBC offers

Job description

As a pharmaceutical support industry leader, UBC is devoted to empowering health solutions for a better tomorrow. We take pride in improving patient outcomes and advancing healthcare. At UBC, we provide services to enhance the entire drug development process and commercialization lifecycle - From clinical trial support to real-world evidence generation.

Embark on a rewarding career journey with UBC! Grow your career while making a meaningful impact on the world around you. UBC fosters a culture built on our Core Values of Respect, Accountability, Innovation, Quality, Integrity, and Collaboration. We believe in an inclusive workplace that fosters creativity.

If you are seeking a career that will challenge, inspire, and reward you, join us at UBC!

Job Title: YLM05F – Operations Payment Associate, EDS

Brief Description: The Operations Payment Associate (OPA) is responsible for supporting various facets of vendor and investigative site payments for global EDS project delivery operations, in accordance with Standard Operating Procedures (SOPs), federal and local regulations, and accepted accounting practices.

Ensuring accuracy and timeliness, the OPA is responsible for supporting operational payment activities including clinical system set-up, invoice receipt and tracking, managing purchase orders, payment processing to finance, tracking, reconciliations, and resolving any discrepancies or issues.

In this role, the OPA will interact effectively with vendors and investigative sites, along with Operation Project Teams, Finance, Legal, and Procurement to ensure alignment with and delivery of business objectives.

Specific job duties:

Payment Processing:
1. Support various facets of investigative site, supplier, vendor payments for assigned projects, in accordance with SOPs, project scope, and set timelines.
2. Review, produce, and / or process incoming invoices for investigative sites, suppliers, vendors, and other parties to be paid by finance via checks, wire transfers, and electronic payments.
3. Set up and update new site/vendor purchase orders in applicable systems.
4. Perform data entry and reconciliation of invoice and payment details in clinical systems.
5. Ensure that all payment transactions are accurately recorded and properly documented.
6. Reconcile payment transactions against invoices, purchase orders, and other supporting documentation.
7. Review global contract terms, budgets, and payment schedules, ensuring that invoices/payments are aligned with the executed contracts.
8. Review data from EDC and/or applicable systems as required to validate site/vendor invoices.
9. Support invoice/payment reconciliations; any discrepancies or issues related to invoices and payments.
10. Review project plans outlining payments strategy.
Payment Reporting:
1. Distribute invoice/payment reports as required by internal stakeholders and external parties.
2. Provide regular updates on payment status and any outstanding items.

Compliance and Auditing:
1. Ensure compliance with relevant financial regulations, policies, and procedures related to payment processing.
2. Maintain accurate and up-to-date records for audit purposes.
3. If required, collaborate with auditors and provide necessary documentation and information during audits.
Stakeholder Relations & Communications:
1. Serve as point of contact to resolve site/vendor invoice/payment questions and issues.
2. Maintain regular communications with internal and external customers including providing status updates on invoicing/payments.
3. Respond to inquiries from all stakeholders regarding payment-related matters.
4. Maintain positive working relationships with external parties and internal stakeholders.
5. Contribute to UBC meetings, training activities, and cross-functional activities as appropriate.
6. Other duties as assigned by UBC Senior Leadership

Supervisory Responsibility: N/A

Desired Skills and Qualifications:

Bachelor's degree or relevant work experience required.
1-2 years of direct clinical research experience required.
Solid interpersonal, verbal, and written communication skills
Solid organisational and time management skills
Ability to manage multiple and varied tasks with enthusiasm and prioritize workload
Detail Oriented
Ability to work well within a team, as well as working independently
Ability to successfully work in a (‘virtual’) team environment
Strong work commitment and client-focused attitude
Strong Microsoft Office skills (Outlook, Word, and Excel) required. Aptitude in learning new computer systems required.
Good knowledge of medical/scientific terminology and knowledge of ICH-GCP guidelines
Proficient in local language (oral and written) and profound working knowledge of the English language (oral and written)

Benefits:

At UBC, employee growth and well-being are always at the forefront. We offer an extensive range of benefits to ensure that you have everything you need to thrive personally and professionally.

Here are some of the exciting perks UBC offers:

Remote opportunities
Competitive salaries
Growth opportunities for promotion
401K with company match*
Tuition reimbursement
Flexible work environment
20 days PTO
Paid Holidays
Employee assistance programs
Medical, Dental, and vision coverage
HSA/FSA
Telemedicine (Virtual doctor appointments)
Wellness program
Adoption assistance
Short term disability
Long term disability
Life insurance
Discount programs

UBC is proud to be an equal opportunity employer and does not discriminate because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. We are committed to a diverse, equitable and inclusive culture that fosters respect for each other, our clients, and our patients.