Offer summary

Qualifications:

2+ years of experience in operations, Experience with benefits administration, Strong organizational skills and attention to detail, Impeccable communication skills, Proficiency in G-Suite and HR systems.

Key responsabilities:

Manage onboarding life cycle and offboarding processes

Facilitate benefits administration and employee engagement surveys

Assist hiring managers with candidate sourcing

Coordinate internal and external employee experience activities

Manage office vendor relationships and supplies

Job description

People and Business Operations Specialist

Owl Labs is seeking a People and Business Operations generalist. This role will be crucial in ensuring the smooth operation of our office, coordinating employee experiences and HR initiatives, including onboarding, performance management, and benefits administration.

WHAT YOU’LL DO

Run the onboarding life cycle experience, including pre-hiring communication, orientation, and one-month check-in.
Coordinate with managers and IT to ensure a smooth offboarding process.
Facilitate benefits administration, including open enrollment, employee questions, monthly invoice intake, and communication with external brokers.
Assist hiring managers in sourcing and scheduling candidates.
Administer the annual employee engagement survey and work with teams to identify issues.
Provide system (HRIS) support during the annual review process.
Assist with the coordination and scheduling of internal and external employee experience activities, such as lunch and learns, meetings (onsite and offsite), and DEIB opportunities.
Office Management: assist in managing relationships with office vendors and service providers. Identify and fulfill inventory for all office and kitchen supplies. Maintain office appearance of common areas, organizing procedures, handling correspondence, and overseeing office supplies and equipment.
Retrieve and distribute incoming mail to appropriate teams and locations.
Assist with executing ad-hoc and special projects.
Serve as the liaison between employees and payroll consultants across multiple states.

QUALIFICATIONS

2+ years of professional experience, with direct experience with operations and benefits management and exposure to people & culture processes and the employee life cycle.
Eager, proactive, and collaborative approach to each day.
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
Experience with benefits administration, including open enrollment processes, COBRA compliance, and employee communications.
Impeccable communication skills.
Able to work independently and collaboratively.
Be a problem solver; identify recommendations for increased efficiency and creative solutions to work and issues.
Proficiency in G-Suite and other relevant software, including payroll and HR Systems.
Project management skills.
Handle confidential information and communication appropriately.

WHAT WE OFFER

Fully paid medical, Dental, and Vision Insurance for you and your dependents
Unlimited PTO
Generous Parental Leave
Work From Home Stipend
Commuter Benefit
Flexibility to work in a hybrid setting
15 Paid Holidays
Equity

Owl Labs is a hybrid company with over 40% of our team working remotely. Our main office is located in Boston, Massachusetts. This position requires you to be physically present at our office for two days each week. There may be occasional additional days needed for company events or off-site meetings.

Owl Labs is an Equal Opportunity Employer committed to our values of embracing inclusivity and creating a culture where everyone feels respected and connected, no matter the location of their work environment. We invite applications from people of all walks of life and are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need accommodations due to a disability, please let us know.

Who We Are

Owl Labs is a collaborative tech company, creating an equalized meeting and learning experience for all, wherever participants may be. Powering hybrid teams and remote work is in our DNA. Owl Labs has been a leader when it comes to celebrating and connecting hybrid teams and classrooms -- meaning both in-office and remote workers, in-room students and at-home learning. We’re best known for the Meeting Owl product line, a smart 360 camera, mic, speaker all-in-one solution. Sitting in the center of the table, the Meeting Owl uses vision and voice recognition to shift the camera to focus on who’s speaking, giving all participants a feeling as if they’re in the same room. With the continued rise of hybrid teams and remote workers, our products allow for better collaboration and productivity no matter your location.

Our award-winning product, the Meeting Owl Pro, was named one of TIME magazine’s 100 Best Inventions of 2020 and has been recognized by CES Innovation Awards 2020, Red Dot Design Awards 2020, SXSW Innovation Awards 2020. Our team was recognized as an Inc. Best Workplaces 2020 and 2021 and named on the esteemed Inc.’s Editor’s List.

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