Virtual Assistant to the CEO

Salary Range: $1,100 - $1500 Per Month

About Us: Join No Joke Marketing, a leading digital marketing agency dedicated to excellence and employee well-being. We offer half-day Fridays every June, 20 days of paid time off in your first year, and the flexibility of a fully remote position. If you're passionate about supporting a dynamic leadership team and excelling in a fast-paced, detail-oriented environment, we want to connect with you!

Position’s Goal: The Executive Assistant is responsible for overseeing the CEO's schedule, managing communication channels, and ensuring seamless operations. You will be pivotal in keeping the CEO informed, organized, and prepared for meetings and business events. Your goal is to enhance productivity by handling essential tasks, such as calendar management, correspondence, and travel arrangements, allowing the CEO to focus on strategic initiatives.

Key Functions and Responsibilities:

General:

• Serve as the point of contact between the CEO and executives, employees, clients, and external partners.
• Review, prioritize, and inform the CEO of scheduled tasks.
• Be a stickler for detail 
• Be obsessed with juggling multiple projects and items simultaneously 
• Passionate about each day looking different 
• Manage the CEO's email inbox, filtering out irrelevant messages and prioritizing important communications.
• Coordinate travel, accommodations, and personal appointments.
• Maintain confidentiality and ensure security of sensitive information.

Daily:

• Prepare and format internal and external communications for the CEO, including memos, emails, presentations, and reports.
• Review the CEO’s calendar, identify conflicts, and make necessary adjustments.
• Attend CEO meetings, take detailed notes, and follow up on key points.
• Ensure timely completion of tasks assigned by the CEO.

Weekly:

• Ensure the accurate and timely flow of information to and from the CEO.
• Provide updates and feedback to the CEO on any outstanding tasks or operational needs.

Monthly:

• Coordinate logistics for scheduled events and company meetings.
• Assist with gathering information for specific projects.

Quarterly:

• Participate in quarterly reviews and performance assessments.
• Assist with coordinating webinars and other key business initiatives.

Biggest Challenges for This Position:

• Managing multiple tasks and priorities while maintaining confidentiality.
• Adapting to rapid changes and handling complex projects.
• Ensuring effective communication in a remote environment.

Strategic Internal Relations:

• CEO: Provide seamless support and follow up on tasks (Daily).
• Operations Manager: Ensure timely delivery of tasks and assist with operational updates (Weekly).
• Leadership Team: Coordinate communication and updates as needed.

Strategic External Relations:

• Clients: Handle inquiries and communicate archived information (As needed).
• Suppliers: Arrange meetings and ensure coordination with relevant parties (As needed).

Soft Skills:

• Organization
• Teamwork
• Flexibility and Adaptability
• Integrity
• Communication

Hard Skills:

• Time Management: Advanced
• Microsoft Outlook, Calendar, and Teams: Advanced
• English: Advanced
• Knowledge of tech tools like ClickUp: Medium

Education & Areas of Expertise:

• Formal Education: Not essential, but a Bachelor's Degree in Business or related field is preferred.
• Languages: Proficiency in English is required.
• Previous office or agency experience is a plus.

Tech Requirements:

• PC Specifications: Intel® Core™ i7 processor or greater, 16GB RAM or more.
• Internet: Stable broadband connection with at least 20 Mbps upload and download speeds.
• Other: High-quality noise-canceling headset, HD webcam.

Ready to Apply? Elevate your career with No Joke Marketing. If you're ready to be part of a team where your contributions make a difference, apply now to become our new Executive Assistant!