We are seeking a Sr. Grants & Contracts Analyst. Research Management Services (RMS) supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders, and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS), and the School of Medicine Business Office.
The post-award Sr. Grants & Contracts Analyst will provide dedicated professional-level sponsored funds management with specific responsibility for post-award functions that include, but may not be limited to budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts/clinical trials that range from simple to highly complex. Provides day-to-day customer service to faculty. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. This position reports directly to a Grants & Contracts Manager of RMS.
Job Scope/Complexity
Will provide broad/in-depth professional administrative level guidance on protocols, regulations, and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Budget Analysts, Budget Specialists, and Grants & Contracts Coordinators within the department. Participates in the development of best practices and standard operating procedures for the department.
Types of Sponsored Awards for which the Position is Responsible
This position works independently on a variety of complex-level grants/contracts, including those from NIH, NSF, DOD, and NASA. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium and New Center, Dept. of Defense grants, higher complexity Foundation grants, and pharmaceutical company clinical trials. Will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants. May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities
- Lead, oversee, direct, and manage sponsored funding ensuring compliance and appropriate budgetary guidelines are followed.
- Responsible for the timely preparation of proposal budgets for principal investigator review.
- Serve as liaison between research units, central offices, and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
- Ensure compliance in areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on the financial status of grants, contracts, clinical trials, fixed fee agreements, subgrants/subcontracts, and discretionary accounts. Also, provide relevant updates and reports to departmental leadership, as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
- Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
- Provide information and direct assistance required to complete contracts and grant closeouts. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
Additional Knowledge, Skills & Abilities
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Physical Requirements
- Sitting in a normal seated position for extended periods of time.
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
- Occasionally lifting, carrying objects weighing 10lbs. or less.
Minimum Qualifications- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Knowledge of accounting and budgeting theory and practices required.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications- Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices .
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually ($100,800 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
Exempt Status: Exempt
Location: Remote
Department name: SOM Admin Finance Research Operations
Personnel area: School of Medicine
