Bid Manager

WELCOME TO LINAKER

For 30+ years Linaker has specialised in the creation and maintenance of tailor-made business environments. Having shaped workspaces for a wide range of businesses across the country, our heritage lies in our ability to design and regulate spaces that truly work.

Linaker was founded upon three core values: trust, reliability, and care. We are not just a service provider, rather an essential part of our clients’ architecture and, ultimately, an extension of your business, a part of one team.

The last few years has seen Linaker grow exponentially and the bid team have been instrumental in this growth. With big plans for 2025 we are now looking for an exceptional Bid Manager to join our Business Development team and help drive the business forward.

ABOUT THE ROLE

As a Bid Manager you will be accountable for supporting the bid function to create tailored proposals and propositions in a timely manner. Focused on formulating solutions and evaluating enquiries for review with the Head of Bids. Ensuring competitiveness and completeness of the cost model in reference to both in-house and subcontractor labour matching client specification and pricing return to ensure minimisation of exposure in mobilisation to operation.

WHAT YOU WILL BE RESPONSIBLE FOR

• To manage the sales process from enquiry to mobilisation, as required and instructed by the Head of Bids.
• Support the Head of Bids in writing sales reports, managing the enquiry log and recording activity in line with the sales process, as required.
• To read, digest and storyboard client tender specifications and ensure the timely completion of quality PPQ’s, tenders and proposals, returned within given time frames.
• Planning and preparing presentations in a timely and professional manner, engaging internal stakeholders, and coaching them through delivery of these presentations.
• Working with the Head of Bids (Bid Team) to develop sales collateral that is tailored to the client’s needs and specification to ensure the best possible solution is developed and delivered in the best way.
• Maintain a bid filing system, ensuring archiving is completed and that all communications are saved in a user-friendly manner to enable navigation and interrogation of information easily.
• To conduct site surveys to identify equipment to produce a cost analysis to a set company procedure, labour load and consider alternative bids which maybe more appealing to the client as innovation.
• To complete internal costing model for sign off and copy to client template. Produce a ‘value for money’ proposal to our clients whilst delivering agreed margins.
• To research and understand the sector and new developments in it to ensure interesting and productive communication with clients which promote the Linaker brand.
• To risk register all external T&C’s for sign off review.
• To help generate and maintain business relationships which lead to tender opportunities and follow up and act upon leads generated by the company, as required.
• Networking across the sector in a cost-conscious way which provides ROI and ensures the promotion of the Linaker brand, as required by the Head of Bids.
• To identify quality M&E and building services maintenance opportunities/pipeline across a range of potential clients and sectors using tender portals and databases, as well as existing contacts to support sales growth and pipeline opportunities.
• Build relationships with Sub-contractors to ensure costs and specifications sent are returned in a timely fashion to meet tender deadlines.
• To support opportunities which arise for the internal team in a timely and inclusive manner which promotes positivity and a one team work ethic.
• To support the operational team in mobilisation to ensure the smooth transition of sales to operations.
• To support the operational team as and when required in monthly meetings to resolve client issues where you are the key stakeholder of the relationship.
• To attend monthly/quarterly sales meetings (as required) taking actions for distribution to attendees.
• To provide administrative support to the marketing / social media function, as required.
• Protect the company’s reputation by ensuring Linaker is always portrayed in a good light and carrying out any other reasonable duties deemed necessary to ensure the business can fulfil its moral and legal duties and obligations.

WHAT WE ARE LOOKING FOR

Education Requirements

• Degree educated (but not essential).
• A-level or similar equivalent in English and maths.
• A high level of verbal, written and numerical skills.
• The ability to produce presentations and proposals which use industry terminology and demonstrate the ability to use appropriate and appealing language to convey solutions.
• The ability to understand P&L principles such as gross and net margins, mark ups and multipliers.

Knowledge Requirements

• A technical understanding of SFG20 and labour loading.
• A solid understanding of different commercial models including comprehensive and capex.
• Longstanding experience of operating contracts and their financial parameters.
• Knowledge of appropriate and relevant client base, with existing and demonstrable relationships within the sector and market.
• Knowledge of process and procedures surrounding bid process and understanding of competitors and USPs.
• A good level of understanding of the services Linaker provide and our value proposition.
• A good understanding of the most up to date proposal techniques and trends.

Preferred Work Experience

• 5+ years of industry exposure, preferably in Hard FM sales, bid management or a client engagement role.
• Experience in a fast paced & busy sales team environment.
• The ability to manage, gain required data from third parties in a pressured and time focussed environment.
• Hard FM Operational and technical knowledge desirable but not essential.

Other Qualifications, Memberships etc

• Ideally an industry recognised qualification such as APMP.
• An advanced user of MSO, Word, Excel, PowerPoint, Outlook, and Visio, including working with a template.
• Working knowledge of Adobe Design Suite, particularly InDesign.
• Understanding of social media platforms.
• Understanding of P&L and commercial terminology.

Personal Qualities

• An excellent and considered communicator across all stakeholders both internally and externally.
• The ability to listen and interpret need into a value proposition.
• Driven by the detail, with a passion for accuracy and getting it right first time.
• The ability to listen and interpret need into a value proposition and negotiate within business parameters.
• A natural problem solver, who thrives under pressure. Can stay cool and calm in the face of adversity and can demonstrate empathy when overcoming challenges. Rises to every challenge and can think and problem solve spontaneously and effectively.
• A creative approach with the ability to communicate persuasive factual content, and company USPs both written and verbally.

• A productive and proactive person who manages their own workload and time effectively to produce the best results, works well as part of a team and can inspire and manage their own team members.

THE PACKAGE

• A competitive starting salary of £45,000 - £65,000 with annual pay reviews.
• 25 Days holiday plus bank holidays.
• Plenty of opportunity for progression.
• Flexibility for hybrid working.
• Health care and medical insurance available after a qualifying period.

INTERESTED?

In summary this is a fantastic opportunity for a proven Bid Manager that is results orientated and wants to be part of fast-growing business. If you think we’re a match – click apply now! We look forward to hearing from you.