Remote Operations Administrative Assistant | WFH

Job Overview

Join our dynamic team as an Administrative Assistant - Operations in a fully remote capacity. This pivotal role will support our daily operations while contributing to our mission of advocating for civil rights and fostering mutual understanding. We are seeking a detail-oriented and proactive professional who thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Act as the primary point of contact for daily operational needs, managing phone calls, scheduling appointments, and welcoming guests.
• Oversee essential administrative tasks, including electronic and physical filing, copying, typing, and scanning documents.
• Maintain the office’s shared calendar and coordinate meetings, both in-person and virtual, using an online scheduling platform.
• Provide assistance in data entry and the monthly processing of donations.
• Facilitate the onboarding process for new hires, collaborating with Operations staff to fulfill IT requirements.
• Offer basic IT support in conjunction with our contracted IT team.
• Monitor visitor access and assist vendors with deliveries and services.
• Prepare a variety of documents, including emails, letters, reports, and instructional materials, while ensuring accurate minute-taking for monthly meetings.
• Manage incoming mail, oversee the postage account, and handle supply requests and inventory management.
• Evaluate and update vendor relationships to better meet organizational needs.
• Liaise with janitorial services and undertake other duties as assigned.
  
  

Required Skills

• Proficiency in Microsoft Office with a preference for familiarity with Salsa Labs.
• Basic understanding of computer maintenance and an eagerness to learn about server and networking skills.
• Experience in IT troubleshooting and an aptitude for collaborative work with IT support.
• Strong attention to detail paired with exceptional organizational abilities.
• Outstanding oral and written communication skills, enabling professional interaction with staff, community leaders, volunteers, and donors.
  
  

Qualifications

• High School Diploma or GED with a minimum of 2 years of experience in an administrative role.
• Proven ability to meet deadlines and manage multiple responsibilities effectively.
• Comfortable in a team-oriented, fast-paced environment with a proactive approach to tasks.
  
  

Career Growth Opportunities

This position offers pathways for professional development within a mission-driven organization, allowing you to enhance your administrative skills while making a meaningful impact on advocacy efforts.

Company Culture And Values

Join a nonprofit grassroots organization that prioritizes its employees as invaluable assets. We are dedicated to maintaining a diverse and inclusive work environment, where collaboration and mutual respect underpin our mission.

Compensation And Benefits

We offer a comprehensive benefits package that includes:

• 100% employer-paid medical and dental insurance for employees and their dependents.
• A 3% employer-matched retirement plan.
• 12 vacation days, 10 sick days, and 12 paid holidays.
• A temporary hybrid work arrangement (3 days in-person, 2 days remote).
  
  

How To Apply

If you are motivated to make a difference and possess the qualifications mentioned, we invite you to apply! Please submit your application through the provided link, including:

• A cover letter expressing your interest in the position.
• Your resume.
• The names and contact details of three references.
  
  

We are proud to be an equal opportunity employer and adhere to all federal, state, and local laws regarding employment discrimination.

Employment Type: Full-Time