Senior Contract Manager

Department: Finance

Location: USA - Remote

Description

The Senior Contract Manager will be responsible for managing and overseeing all aspects of client and vendor contracts, non-disclosure agreements (NDAs), insurance policies, leases, real estate matters, risk and compliance issues and programs, and performing M&A due diligence. This role demands a seasoned professional with extensive experience in contract management and a comprehensive understanding of the legal and regulatory landscape in the USA and Canada.

In order to ensure an exceptional result, you will need to have a clear understanding of the challenges and opportunities our clients face and how our teams as a whole combine to deliver our promise. Providing services in a proactive, professional manner while ensuring key parties are kept informed is critical. We are a data driven company and analysis for decision making and overall strategy is ongoing.

Our People:

Our team members are collaborative, positive, and dedicated to mutual success. Transparency isn't just a buzzword here; it's a commitment to open communication, ensuring every voice is heard and valued. Guided by our core values — Passionately Curious, Own It, Go Beyond, and Serve as One — we're here to create something extraordinary together.

Our Core Focus:

Our team members play a pivotal role in our focus: Serving those who serve with technologies for today and tomorrow that make life safe and simple. With nearly 30 years of specialized expertise, our team goes beyond conventional boundaries, delivering tailored managed services and cybersecurity solutions to our clients.

Your Growth:

We are a growth minded organization that prioritizes development, offering numerous opportunities for career advancement. Rooted in our core value of being Passionately Curious, VC3 offers a dynamic learning environment, emphasizing hands-on experiences and formal development programs that celebrate continuous learning to propel your career forward.

Key Responsibilities

Contract Management:

• Draft, review, negotiate, and manage a variety of contracts, including client agreements, vendor contracts, NDAs, service level agreements (SLAs), and other legal documents.
• Ensure all contracts comply with legal, regulatory, and company standards and policies.
• Monitor contract performance and compliance, manage renewals, amendments, and terminations as necessary.
• Maintaining accurate records of contracts as an audit trail or use for evidence in the case of dispute or issue.
  
  

Risk & Compliance:

• Oversee compliance functions, including Criminal Justice Information Services (CJIS) compliance.
• Collaborate with other teams to manage compliance requirements such as SOC II and ESG.
• Identify and mitigate contractual risks, ensuring compliance with relevant laws and regulations in both the USA and Canada.
• Develop and implement risk management strategies and policies.
• Maintain up-to-date knowledge of industry trends, legal developments, and regulatory changes.
  
  

Insurance & Real Estate:

• Manage insurance policies, including procurement, renewals, claims, and compliance.
• Oversee real estate matters, including leases, property acquisitions, and facility management.
  
  

M&A Due Diligence:

• Conduct thorough due diligence on potential acquisitions, identifying and evaluating contractual, legal, and compliance risks.
• Assist in the integration of acquired entities, ensuring seamless transition and alignment of contractual obligations.
  
  

Stakeholder Collaboration:

• Work closely with internal stakeholders, including legal, finance, operations, HR, and executive teams, to support business objectives and strategic initiatives.
• Serve as a point of contact for external partners, clients, and vendors regarding contractual and compliance matters.
  
  

Process Improvement:

• Develop and implement best practices for contract management and compliance, including the use of contract management software and tools.
• Streamline and optimize contract lifecycle and compliance processes to improve efficiency and effectiveness.
  
  

Administrative team management:

• Leading our group of administrative professionals and office managers
• Guiding and managing their duties in CJIS administration, company administrative tasks, and office management.
  
  

Additional Responsibilities

• Receive mentoring and feedback from peers and others
• Actively Participate in Team Huddles, L10 Meetings, One on One Meetings, and any other Team Meetings
• Create and update documentation when changes or occur, or when discoveries are made.
• Attend monthly training & team meetings as required.
• Maintain constant and clear communication with colleagues
• Collaborate with all VC3 departments to maximize client satisfaction
• Continuously provide feedback to help improve processes and procedures to provide superior service
• Provide or facilitate timely responses and guidance to client requests
• Maintain documentation, processes, and standards through the change management processes
• Maintain an in-depth knowledge of the products and services that are offered
• Additional duties as required
  
  

Skills, Knowledge And Expertise

• Bachelor's degree in Business Administration, Law, Finance, or a related field; advanced degree or legal certification preferred.
• Professional certification in contract management (e.g., Certified Commercial Contracts Manager (CCCM), Certified Professional Contracts Manager (CPCM)) is highly desirable.
• A minimum of 10+ years of experience in contract management, with a proven track record in handling complex contracts, NDAs, insurance policies, and real estate matters, particularly in the USA and Canada.
• Contract Negotiation and Drafting: Exceptional skills in negotiating and drafting a wide variety of contracts, ensuring alignment with business goals and compliance requirements.
• Risk Management: Proven ability to identify, assess, and mitigate risks associated with contracts and compliance obligations.
• Analytical Thinking: Strong analytical and problem-solving skills, with a keen eye for detail and the ability to interpret complex legal and regulatory documents.
• Communication: Excellent written and verbal communication skills, with the ability to convey complex information clearly and effectively to both internal and external stakeholders.
• Project Management: Strong project management skills, with the ability to manage multiple projects and priorities simultaneously in a fast-paced environment.
• Relationship Building: Effective interpersonal skills to build and maintain relationships with clients, vendors, and internal teams.
• Technology Proficiency: Proficiency in contract management software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
• Legal and Regulatory Compliance: Comprehensive understanding of contract law, corporate governance, and regulatory requirements in the USA and Canada, including CJIS compliance.
• Industry Knowledge: Familiarity with the MSP or IT services industry, including common contractual terms, service level agreements, and industry standards.
• Insurance and Real Estate: Knowledge of managing insurance policies and real estate matters, including leases and property acquisitions.
• M&A Due Diligence: Experience with mergers and acquisitions, including due diligence processes, risk assessment, and integration planning.
• Best Practices: Up-to-date knowledge of industry best practices for contract management and compliance, with a commitment to continuous improvement and professional development.
  
  

Additional information you will want to know:

• The applicant selected may be subject to a criminal and department of motor vehicles background checks and must meet Criminal Justice Information Systems (CJIS) requirements post-employment
• VC3 offers a comprehensive benefit package and 401K/RRSP company matching
  
  

Thank you for your interest in VC3. We appreciate all applications; however, only those candidates selected for an interview will be contacted.