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Our dedicated teams craft solutions experienced by millions every day including:
- Delivering the fan experience at one of 100+ sports facilities for the NFL, MLB, NBA, NHL, MLS, NCAA
- Building the first fly pack broadcast system transportable by air - bringing the 2022 World Cup and Super Bowl into homes across the world
- Engineering the first high-density pixel canvas to display HD content at that scale for the Vornado, Marriott Marquis LED Display in Times Square, NY
- Empowering and monitoring communication and collaboration solutions within multi-national companies around the globe
Founded in 1993, we’re a global organization serving local needs with associates worldwide. Learn more at onediversified.com and follow us on LinkedIn and Twitter .
What part will you play?
The Billing Specialist is a pivotal role responsible for managing the billing process specifically related to project billing. This position requires a deep understanding of construction industry billing practices, AIA billing forms, and related documentation. The Senior Billing Specialist plays a vital role in ensuring accurate and timely invoicing, maintaining compliance with contract requirements, and collaborating with project teams to optimize billing processes.
What will you be doing?
- Execute the end-to-end billing process, ensuring adherence to established procedures and policies.
- Review project contracts and specifications to accurately determine billing requirements and timelines.
- Develop and maintain a comprehensive understanding of AIA billing standards and guidelines.
- Collaborate with internal departments, including Project Managers, Account Executives, and other finance teams, to gather necessary project data for billing purposes.
- Conduct detailed analysis of billing data to identify discrepancies, resolve billing issues, and ensure accurate invoicing.
- Collaborate with the finance team to reconcile billing and payment records, resolving any discrepancies or outstanding issues.
- Ensure compliance with contractual billing requirements, including adherence to terms and conditions, payment schedules, and invoicing guidelines.
- Collaborate with project teams to review and verify contract modifications and change orders, incorporating necessary billing adjustments.
- Continuously evaluate and enhance billing processes, identifying opportunities for automation, increased efficiency, and improved accuracy.
- Work closely with cross-functional teams to implement process improvements, ensuring seamless integration with existing systems and workflows.
What do we require from you?
- Bachelor's degree in Accounting, Finance, or related field.
- Proven experience in billing or financial operations within the project and/or construction billing industry.
- Excellent attention to detail and analytical skills.
- Proficiency in Microsoft Excel and accounting software systems.
- Strong organizational and time management abilities, prioritizing multiple tasks effectively.
- Exceptional communication and interpersonal skills with internal and external clients.
- Proficiency in AIA billing standards and guidelines is a plus.
AIA And Construction Billing Management
Oversee and manage the AIA and/or construction billing process, ensuring accurate and timely invoicing, adherence to contract requirements, and compliance with industry standards and regulations.
Billing Documentation And Forms
Review and complete AIA billing forms, lien waivers, change orders, and other related billing documentation accurately and in alignment with project specifications.
Billing System Maintenance
Utilize specialized billing software or ERP systems to enter and track billing information, generating invoices, and maintaining accurate billing records.
Project Collaboration
Collaborate with project managers, contract administrators, and other stakeholders to obtain necessary billing documentation, resolve billing discrepancies, and ensure accurate project cost allocation.
Change Order Management
Review and process change orders, assessing their impact on project billing, and updating billing documentation accordingly.
Client Communication
Communicate with clients regarding billing inquiries, invoice disputes, and payment status, maintaining positive and professional relationships.
Compliance And Reporting
Ensure compliance with contractual obligations, regulatory requirements, and internal policies, and generate reports on billing activities, project financials, and cash flow as required.
Process Improvement
Continuously evaluate and improve billing processes, leveraging automation, technology, and industry best practices to enhance efficiency and accuracy.
Training And Knowledge Sharing
Provide training and guidance to junior billing staff, sharing expertise on AIA and construction billing practices, contract interpretation, and industry-specific regulations.
Industry Trends And Regulations
Stay updated on industry trends, changes in construction billing regulations, and emerging technologies, and apply this knowledge to improve processes.
To learn more about becoming part of the Diversified team, visit us at http://diversifiedus.com/about/careers/ or email us at careers@onediversified.com .
Diversified is an equal employment opportunity employer and all aspects of employment will be based on job requirements, individual qualifications, merit, performance and business needs. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, veteran status, age, disability or genetic information, or any other applicable characteristic protected under federal, state or local law. We celebrate diversity and encourage people of all backgrounds to apply for available positions. Individuals needing assistance or an accommodation to complete an application due to a disability, may contact Human Resources at careers@onediversified.com .
Our compensation ranges reflect the cost of labor across several US geographic markets. The pay details below range from our lowest geographic market up to our highest geographic market. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills and experience depending on the position offered, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits.
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