Senior Proposals Manager

Lead RFP/RFI development processes and timelines to support an efficient, high-quality, timely proposal submission and scope change process. Lead initiatives to maximize the quality of the proposal submission. Train/mentor other proposal analyst team members.

Job Duties and Responsibilities:

• Manage proposal development and submission process and timelines to exceed customer expectations and facilitate an efficient, high quality, accurate, and timely submission.
• Facilitate development of complex RFP/RFI content including budgets and strategic text in response to sponsor RFP requests.
• Schedule and participate in strategy calls and budget review calls in accordance with submission timelines.
• Work with clinical development and operational leads to develop strategy for incorporating into proposal text; synthesizes feedback and input received verbally at strategy call into solid draft of proposal and budget.
• Programming/Mapping of internal budget to complex client bid grids when necessary as part of the RFP requirements.
• Provide guidance and training, and to Proposal team members relevant to their assigned deliverables.
• Act as an expert resource to internal and external customers.
• Participate in cross functional teams empowered to improve the quality and timeliness of the bid submissions.

Supervisory Responsibilities:

• No supervisory responsibilities.

Job Requirements:

Education

• Bachelors Degree: Life Sciences, Business, or similar preferred degree

Experience

• Requires 5 years of general work experience and at least 3 years of global experience as a Proposal Manager within a CRO; alternatively, 5 years clinical research experience (CRO or pharma/biotech) with background in Finance, Clinical Operations or Clinical Outsourcing with at least 2 of the 5 years as a proposals manager.
• Must have experience developing both text and budget and mapping complex client bid grids and ability to demonstrate a strong understanding of cross functional departments and interactions.
• Experience developing proposals for full-service opportunities preferred
• Strong Excel, financial and writing skills required

Skills/Competencies

• Self-Starter:Works with minimal supervision. Proactively identifies and communicates issues that require management approval or discussion.
• Excellent communication skills:Demonstrates excellent written and verbal communication skills. Communicates clearly, effectively, and timely and is able to consistently choose the appropriate level, frequency, and method of communication. Effectively communicates complex information throughout the organization, proactively and continuously. Demonstrates effective public speaking skills and is able to engage others in a presentation.
• Team Oriented:Works effectively with all co-workers, customers, and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others.
• Excellent Analytical and Problem-Solving Skills, Solution Oriented:Demonstrates an ability to analyze and solve problems. Approaches problems by focusing on workable solutions. Demonstrates a record of identifying opportunities for improvement and creating solutions through continuous and effective communications with management. Is seen by others as a resource on matters relating to budgets and analysis.
• Excellent Organization/Time Management:Makes aggressive commitments, keeps commitments, and is willing to be judged against them; Keeps others informed of work progress, timetables, and issues. Demonstrates consistent ability to successfully prioritize work and meet deadlines. Keeps complete and accurate budget and project analysis records in compliance with company SOPs and processes. Works well under strict deadlines and has the ability to balance diversity in workload and prioritization of assignments
• Process Oriented:Continuously identifies new ways to improve quality and efficiencies while increasing profitability.
• Flexible, Change Agent:Can adjust to constantly changing deadlines and priorities. Has ability to be flexible when change occurs. Able to anticipate and bring about change when needed. Sees ahead clearly; can anticipate future consequences and trends accurately.
• Must have ability to multi- task and prioritize workload, be proactive and forward thinking, and be comfortable challenging operational leadership input.

Capabilities

• Excellent Technology Skills:Advanced experience with Microsoft Excel and Word. Able to create spreadsheets using complex formulas. Able to link data and spreadsheets. Ability to interpret and understand macros a plus. Navigate MS Excel, customize Excel driven formulas and trace dependencies, format Word documents and utilize Adobe PDF for submission finalization
• Proof-reading and Analytical Skills: Consistently produces complete and accurate spreadsheets and budgets. Proactively checks work and easily identifies and corrects errors. Consistently provides thorough and detailed review and feedback.
• Able to work at a computer for more than 6 hours in the day.

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