About the job Project Coordinator with expertise in Asana.
Asana Proficiency:
-Deep understanding of Asana features (tasks, projects, timelines, reporting).
-Ability to create and manage workflows effectively.
PROJECT MANAGEMENT:
Meetings and Communications:
-Strong organizational skills to manage multiple projects simultaneously.
-Act as client meeting facilitator: creating and distribution of agendas, scheduling, recap meeting notes and task assignments, client status document updates.
-Excellent verbal and written communication skills for team collaboration.
-Ability to convey project updates and facilitate meetings.
Client Administration:
-Assist with client onboarding, monthly retainer reconciliation, project post-mortems, client offboarding
-Create and share weekly client utilization reports with Client Success Strategists and Team Leads.
-Follow up with internal team to ensure all tasks related to invoicing and purchase orders are complete
-Vendor deliverables coordination
Project support:
-Follow existing processes of project management to keep things organized and working according to plan
-Become familiar with current projects, including short and long-term goals, timelines schedule and retainer and project budgets
-Support Manager of Project Services in updating Asana (our project management system) by creating project plans, updating and closing projects as needed
-Keep management informed regarding the progress of all project coordination activities
-Other project admin services as assigned.
OPERATIONS SUPPORT:
Operations support duties including:
-Assist with building out internal process documentation, presentations, charts, etc.
-Assist with Google Drive folder upkeep and maintenance
-Assist in maintaining internal team reporting such as billability, team schedule, resource capacity and routine time checks
-Help with internal team meeting and event coordination as assigned
-Provide assistance and training to system users as needed
-Support the development of operational processes
-Other operations support services as assigned
-Successful team members in this position must meet the following:
-Excellent knowledge of GSuite, Microsoft Office Suite, as well as Microsoft Teams
-Knowledge of task management system basics (such as Asana)
-Ability to create and maintain spreadsheets and documents
-Document and present work in a clear and concise manner
-Strong attention to detail, with a high degree of accuracy and excellent organizational skills, both analytical and problem-solving
-Must have the ability to multitask in a fast-paced and deadline-driven environment
-Must be able to maintain professionalism and a positive service attitude at all times
-Requires strong communication skills, both verbal and written
-Must be self-directed and able to complete assignments with limited supervision.
EDUCATION AND EXPERIENCE:
-Bachelors degree (a plus)
-Minimum of 2 years related project coordination experience required
-Experience in a global, multinational environment
-Experience in B2B marketing and/or agencies preferred
-Experience setting up projects according to Project Management Institute (PMI) standards (helpful)
-Certificate in Project Management (CAPM or similar) (helpful)
-Experience in B2B marketing and/or agencies preferred
