Bookkeeper - Home Office

Description

Team Fresquez is a family owned and operated business that operates over 20 restaurants in New Mexico, Texas, and Colorado.  We seek to give back and reinvest into the communities where we are present, fulfilling a simple passion to serve all those that we come in touch with.

We value our team, our customers and our community while committing to providing growth opportunities from within. We live in Limitless possibilities and encourage our team to Dare to Dream Big and achieve their career goals.  Everyone is a leader at Fresquez Companies, we have the power to positively influence others through our words and actions.  We are looking for friendly, hardworking team members who have Passion and Creativity to serve and who have the Courage to rise to the next level of excellence. We believe you are the CEO of your growth and success and your contribution always matters. Our restaurants are very busy therefore, being on time, responsible, dependable, and respectful of others is a must! Join our amazing team and build Trust, Collaborate and achieve your goals, One step at a time. 

Why Join Our Team?

• Referral Bonus
• Full or Part Time Available
• Flexible Scheduling
• Medical, Dental and Vision
• 401(K)
• Tuition Reimbursement
• Competitive Pay
• Meal Discounts
• We promote within
• PTO - Paid Time Off 
• EAP - Employee Assistance Program 

Summary/Objective:  “At Fresquez Companies, we empower the lives of people by providing authentic, impactful and exceptional experiences (one team member and guest at a time.)"

The Bookkeeper is responsible for computing, classifying, and recording revenue cycle entries to the general ledger.  To ensure the inbound financial records of the organization are accurate, verified and reconciled. You will utilize earned skills to achieve End Of Month deliverables for Multiple Entities. The Bookkeeper is also responsible for assisting with payment of specific contractual obligations of the organization.  By compiling and maintaining accounts receivable and cash basis reporting. The Bookkeeper performs routine financial calculations and general ledger duties and prepares financial reports. The Bookkeeper is responsible overall for providing financial (AR, with some A/P and monthly adjusting entries). This includes administrative and clerical services to ensure effective, efficient, accurate rollup of financial information at EOM. Ensuring complete accuracy and proper accounting procedures are followed.

Essential Functions:

• Responsible for all inbound operational revenue tracking.

• Protects organization's value by keeping information confidential and inclusive of the process.

• Reconciles bank statements for Multi-Entity and Multi accounts.

• High volume and deliverable experience required.

• Adherence to cutoff and timeliness rules of Fresquez.

• Experienced in running (POE) Points of Entry solutions that are proprietary in nature.

• Accustom to (EOM) End of Month deliverables; including “deep dive” verification.

• Efficient processor of Upload/Download protocol.

• Light audit and flagging for cross functional operational team member(s) at Fresquez.

• Operates programs with accounting software (Sage 50) to record, store and analyze information.

• Checks figures, postings and documents for correct entry, mathematical accuracy and proper codes.

• Classifies, records and summarizes numerical and financial information to compile and keep financial records, using journals and ledgers or computers.

• Utilize spreadsheet management to stage accounting database entries.

• Posts daily inbound sales by recording cash, credit card, and various customer loyalty transactions.

• Adjusts revenues after verifying against daily bank records.

• Verifies validity of account discrepancies by obtaining and investigating information from sales reports and ties out all activity to bank statements.

• Able to interpret various system POS reports to further confirm ending results.

• Demonstrable Pivot table, advanced formula writing and .CSV file management experience.

• Compiles statistical, financial, accounting or auditing reports and tables pertaining to such matters.

• Reconciles and reports discrepancies to those with in the organization that are reliant on timeliness of flagging efforts.

• Reviews specific invoices for appropriate documentation and approval prior to payment, and charges to appropriate cost center.

• Maintains all reports, spreadsheets and administrative files.

• Verifies ending sales position by profit center while ensuring sound position of adjusting entries.

• Releases contractual obligations according to vendor terms.

• Creates open lines of communication with operations and accounting team to ensure company needs are received in a timely manner.

• Collaborates with restaurant operations team to ensure fiscal success.

• Reviews vendor statements and communicates with vendors as needed.

• Collaborates with accounting team on monthly closing efforts.

• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

• Initiates billings for routine airline vouchers.

• Assists the Controller, Assistant Controller directly. As well as, other members of the Accounting team.

• Complies with federal, state, local legal requirements by adhering to company policies.

• Other duties as assigned.

Preferred Qualifications:

• Directly relevant associate’s degree.
• Relevant experience with Sage 50 or other accounting software.

Skills and Qualifications:

Financial/Accounting Software Management, Organization/Prioritization, Accounting, Data Entry Skills, General Math Skills, Analyzing Information, Attention to Detail, Thoroughness, Reporting Research Results, Verbal and Written Communication, Ethical Conduct, High Integrity, Personal Responsibility and Initiative, Accuracy, Confidentiality

General Requirements

1. Prepare special reports/assist on special projects as needed or requested.
2. Strong knowledge and understanding of accounting processes and procedures.
3. Good PC competency such as the ability to use Microsoft Office Suite and other related accounting software. Sage 50/Peachtree preferred.
4. Excellent listening skills.
5. Professional behavior that contributes to creating an environment of respect and professionalism.
6. Ability to maintain confidentiality.
7. Effective organizational and time management skills; able to manage multiple priorities, to complete tasks/projects in a timely fashion.
8. Ability to work under pressure and to be flexible and adept to varying and changing demands.
9. Able to work at a fast pace in an effective manner.
10. Effective and friendly interpersonal communication and interpersonal skills with internal and external customers.

Work Environment:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, shredders, fax machines, and filing cabinets as well as other equipment when necessary. 

Physical or Environmental Demands:

The physical demands described here are representative of those that that must be met by an employee to successfully perform the essential functions of the job with or without reasonable accommodation.

Office positions require sedentary sitting in a shared workspace. Position may require constant, frequent, or occasional: standing, walking, lifting, sitting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, grasping, feeling, talking, hearing, repetitive motions, eye/hand/foot coordination. Must be able to lift up to 50lbs.

The noise level in the work environment is usually light to moderate.

Position Type and Expected Hours of Work:

This is an hourly position. Typical days and hours of work for this position are Monday-Friday between 8am-5pm. Other days/hours required as needed or assigned. Month end audits may require a weekend day. Most holidays are required.

Work Authorization/Security Clearance: 

1. Satisfactory completion of a pre-employment drug screening. 
2. Satisfactory completion of a criminal background check. 

Language Ability: 

Ability to read, analyze, interpret general business rules and technical procedures. 

Ability to clearly and effectively communicate information and respond to questions from management and team members. 

Other (Secondary) Responsibilities: 

Assist with other restaurant functions including other assigned duties as needed. This may include prep-cook, cook, dish-washing, maintenance, bar-tending, serving, and cleanliness of equipment and facility. Must be able to fulfill all roles within the restaurant(s) as necessary. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

EOE Statement: 

Fresquez, Inc., Fresquez Concessions, Inc., NM Restaurant Investors Inc. DBA Village Inn, and LF Operations, LLC is an equal opportunity employer. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with a disability. The policy of nondiscrimination in employment includes but is not limited to, recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment.