Learning Operations Specialist

About aiEDU

The AI Education Project (aiEDU) is a growing 501(c)(3) non-profit that creates equitable educational experiences to excite and empower learners everywhere with AI literacy. We educate students—especially those disproportionately impacted by artificial intelligence and automation—with the conceptual knowledge and skills they need to thrive as future workers, creators, consumers, and citizens. Join us to make a difference in education and help shape a brighter future for today's and tomorrow's learners.

About the role:

The Learning Operations Specialist role is responsible for supporting our curriculum and professional learning operations. This person will work closely with our Senior Lead Curriculum to manage our curriculum production process along with managing our curriculum delivery mechanisms. They will also work with our Senior Lead, Professional Learning (PL) to support the set-up and follow-up of our PL sessions and support management of future credentialing and certificate processes. Our curricular materials are a centerpiece of our program and essential to our mission of giving all students access to opportunities to build critical AI Literacy competencies. As a member of the Learning team, the Learning Operations Specialist is a critical contributor to our content production and management. 

⭐ Role Details

• Location: This full-time, exempt position can be done on a flexible schedule remotely from anywhere in the U.S. with access to high speed internet.The candidate should be comfortable and equipped to work efficiently in a remote work environment.
• Compensation: The baseline compensation for this role is $85k-$95k.
• Benefits: We offer a comprehensive benefits package, including full health, dental, and vision for you and any dependents, plus life insurance, short-term and long-term disability insurance, flexible work hours and location, flexible paid time off, paid parental leave, a generous annual stipend for home office expenses and professional development, and a 401k match of 4% vested immediately. For more details regarding our benefits, visit: aiedu.org/careers
• Start date: We’d like a candidate to start as soon as possible after receiving an offer, though there is some flexibility.

✅ Your Responsibilities:

Project Management - 25%

• Set-up and actively project manage the curriculum design production roadmap
• Ensure timely communication to all relevant parties on design projects, including regular updates and reminders as needed
• Proactively identify and work with the Senior Lead, Curriculum and Director, Learning if project timelines are not being met 
• Manage project-based curriculum operations with external partners and uploads to external websites

Curriculum Operations - 50%

• Design and manage the mechanism in which curriculum is delivered
• Coordinate final curriculum production processes (branding, publishing, etc)
• Manage curriculum team inbox and respond to requests
• Management of website content for curriculum 
• Opportunity to develop curriculum
• Opportunity to manage grant deliverables

Professional Learning Operations - 25%

• Manage Professional Learning calendar, including setting up Zoom and communication to participants
• Implement educator, leader, and partner surveys and support with data analysis
• Support with Trailblazers and Educator PLC operations
• Management of certification programs/credentialing logistics

✅ Your Impact: 

Within 1 Month, You Will: 

• Complete aiEDU’s onboarding program, demonstrating full proficiency in company procedures, policies, and tools.
• Taken over management of current operations work with curriculum and professional learning
• Set-up project management for curriculum design with the Senior Lead, Curriculum

Within 3 Months, You Will: 

• Establish regular cadences for curriculum design and professional learning project management
• Streamline curriculum and professional learning inbox management and delegation
• Make recommendations for and begin to implement updated curriculum delivery mechanism
• Complete 2-3 curriculum projects 
• Establish professional learning certification system

Within 6 Months, You Will:

• Establish regular cadences for external collaboration on curriculum design and professional learning project management
• Support the learning team in building and implementing consistent survey cadences with educators
• Establish regular cadences for professional learning operations

Within a Year, You Will:

• Maintain and grow operational workflows for curriculum and professional learning
• Support improvements and growth with curriculum and professional learning distribution and follow-up

🚀 About You 

Before reading, please remember that there is no such thing as a "perfect" candidate. If you are on the fence about applying because you are unsure whether you are qualified, we would strongly encourage you to apply. 

You might be a great match for this role if you:

• 3+ years' experience in education, with a preference for teaching experience
• High attention to detail and digital organization skills
• Excellent project manager
• Highly effective written communication skills
• Strong ability to learn new technologies and apply to work
• Ability to prioritize and stay focused on outcomes
• Ability to effectively work across teams/projects 
• Ability to manage and organize data from curriculum use and surveys
• Eager to work in a fast-paced, constantly changing, team-focused environment
• Experience with learning management systems 

Equal Employment Opportunity

The AI Education Project is an equal opportunity employer. We believe that building and empowering a diverse team is a strategic imperative in our work, and all qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.  This policy applies with regard to all aspects of employment, including hiring, promotion, compensation, eligibility for benefits and termination. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification