Hiring: Full-Time Executive Assistant - Remote - $9,000-$13,200/yr
WeAssist:(Not your average Recruiting Firm…)
Started by Reef Colman just four years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 115 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the company we are hiring for:
Our client is a trailblazer in the health and wellness space, transforming influencer marketing with heart-centered passion. What started as an HR venture evolved into a dynamic company that empowers wellness creators and brands alike. Their mission? To help people live longer, healthier lives by supporting thought leaders in growing their personal brands while staying true to their purpose.
Their close-knit, supportive team thrives on collaboration and creative energy, making it a rewarding environment where every member’s contribution is valued. Join a company where your work fuels wellness, growth, and genuine connections! 🫶🏻
Company Culture and Core Values:
Our client's team fosters a vibrant, positive environment where everyone can thrive, guided by transparency, respect, and mutual support. If you’re passionate about personal and professional growth, you’ll feel right at home in this heart-centered community.
This focus is rooted in a set of core values which include:
- ✅Be Authentic: We value the real you—bring your passion and purpose to everything you do.
- ✅Team Up for Success: Collaboration is key. Together, we’ll achieve more and support one another every step of the way.
- ✅Lead with Integrity: Honesty and transparency are non-negotiable. We trust each other and do what's right, always.
- ✅Innovate Boldly: Your creativity will help us push boundaries and create meaningful wellness connections.
- ✅Grow and Thrive: We’re all about continuous growth—professionally, personally, and mindfully. Your development matters here.
Join a company that truly invests in you, where your success is as important as the company's!
Why are they hiring? 🏢
Our client is expanding fast and needs an Executive Assistant to help keep the momentum going! As the key connector between brands and influencers, the client is looking for someone who thrives in back-office tasks and is eager to grow into larger opportunities, like reaching out to brands. You'll be supporting them in managing important details while learning the ins and outs of influencer marketing.
If you're ready to be part of a growing team and make a real impact, this role is your next big move!✨
What’s in it for you? 😏
Joining our client means stepping into a role brimming with opportunities for growth and personal development. You’ll be at the heart of a dynamic team, with access to exciting perks that will elevate both your career and your life.
Here’s what’s waiting for you:
- 💼 Positive Environment: Join a fun, trusting workplace where everyone feels valued.
- 🤝 Amazing Team: Work with great humans who you'll want to collaborate with again and again.
- 💰 Performance Bonuses: Get rewarded for your hard work with bonuses that recognize your contributions.
- 📈 Growth Opportunities: Start with back-office tasks and grow into exciting roles like reaching out to brands.
- 💡 Influencer Marketing Expertise: Learn the ins and outs of influencer marketing from a team that leads the way.
- 🎯 Culture of Growth: Thrive in a supportive culture that prioritizes your personal and professional development.
Ready to make a significant impact while growing alongside a dedicated team? This is your chance to shine and achieve your career aspirations.
Your responsibilities include:
- Data Entry & Contract Management:
- Maintain accurate records for all client trackers with deal details and status updates
- Track contract milestones: sent, signed, and updated based on communication
- Upload contracts to SigNow and fill templates when needed
- Record contract details: brand info, retainer, commission, deliverables, platform, discount codes, product briefs, and payment details
- Ensure contracts are signed within one week and reflect updates in trackers
- Email & Communication Management:
- Organize and manage inbox, sending and responding to emails as needed
- Send SOP emails to clients for new brand deals and gather additional details
- Handle client follow-ups and communication, including texting and confirming product deliveries
- Collect feedback on products from clients and ensure all communication is noted
- Calendar & Event Management:
- Schedule meetings and set reminders for the client and influencers.
- Duplicate and manage monthly calendar events for ongoing partnerships
- Add important contract dates (e.g., expiration) to calendars and flag reminders
- Audit and update monthly calendar events from client trackers
- Client Relationship & Deal Management
- Keep brand portfolio trackers updated daily with deal statuses and communications
- Coordinate product sends and restocks with brands and inform clients.
- Provide weekly deal follow-up summaries to the client
- Gather upcoming promo details from brands and update trackers and calendars
- Update client follower count at the start of each month
- Billing & Invoicing:
- Send monthly invoices to all brands for active contracts.
- Include W-9 and banking information with the first invoice to ensure smooth payment processing
- Follow up with the client to ensure invoices are paid and notify the client of any outstanding payments
- Special Projects:
- Maintain and update the brand rolodex weekly with new deal information, including links, categories, and contact details
- Assist with event planning, fundraisers, and other ad-hoc projects as needed
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, PST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- G-Suite (Must-have)
- Google Calendar
- MS Outlook
- Canva (nice-to-have)
- Social Media Platforms
