Admin Assistant

This is a remote position.

Schedule:

• 20 hours per week with potential to become full-time
  
• Monday to Friday, 9AM - 1PM New Zealand

Client Timezone: New Zealand Time Zone

Client Overview

Join a dynamic and rapidly expanding landscaping and drilling business that’s venturing into machinery sales and distribution. This multifaceted company is at an exciting growth stage, seeking to streamline operations and implement robust systems to support its expansion. You’ll be at the forefront of this transformation, playing a crucial role in shaping the company’s future.

Job Description

As the Administrative Assistant, you’ll be the backbone of our operations, managing a diverse range of tasks that are critical to our success. You’ll work directly with the business owner to create and implement efficient systems, manage sales documentation, and ensure smooth day-to-day operations. This role offers a unique opportunity to make a significant impact on a growing business, utilizing your skills in CRM management, bookkeeping, and process improvement. If you’re proactive, detail-oriented, and excited about helping a business scale, this position offers tremendous growth potential.

Responsibilities

• Manage and optimize sales processes using ServiceMate CRM
  
• Create and maintain comprehensive sales documentation
  
• Assist with bookkeeping tasks in Xero, including reconciliations
  
• Develop and implement efficient scheduling systems for field staff
  
• Process quotes and invoices, ensuring timely follow-ups
  
• Update and maintain critical health and safety documents
  
• Collaborate with the owner to create and document business systems and procedures
  
• Organize and centralize business information for improved accessibility and efficiency
  

Requirements

• Proven experience with ServiceMate CRM and Xero accounting software
  
• Strong organizational skills with a talent for creating efficient systems
  
• Excellent attention to detail and ability to manage multiple tasks simultaneously
  
• Self-motivated with a proactive approach to problem-solving
  
• Exceptional written and verbal communication skills in English
  
• Ability to work independently and adapt to a growing business environment
  
• Comfortable with remote work and aligning with New Zealand business hours
  
• Experience in or enthusiasm for the landscaping, drilling, or machinery industries is a plus