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Operations Assistant

Remote: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

Experience with Asana and Notion, Agency experience in eCommerce or digital marketing, Exceptional attention to detail, Excellent English communication skills, Strong organizational and time management skills.

Key responsabilities:

  • Improve operational efficiency through streamlined processes
  • Manage scheduling, communications, and documentation
  • Project-manage the content team for deadline adherence
  • Drive team alignment with cross-department collaboration
  • Organize meetings and enhance onboarding experiences
Prosana logo
Prosana Human Resources, Staffing & Recruiting Startup https://www.theprosana.com/
2 - 10 Employees
See more Prosana offers

Job description

β€ŠDo you enjoy making sure everything runs like a well-oiled machine and finding ways to improve efficiency? If so, this eCommerce agency is looking for an Operations Assistant to join a fast-paced team of innovators.

With a passion for turning ideas into reality, the agency provides the perfect space for someone who thrives in a dynamic environment and is eager to contribute to the success by increasing operational efficiency. If you're excited to be part of an agency that values collaboration, creativity, and hands-on problem-solving, keep reading!

What You're Getting Into

Joining the team as an Operations Assistant means becoming part of a forward-thinking, innovative agency focused on supporting D2C brands in their international expansions. You'll be working closely with the founder, ensuring seamless day-to-day operations while having the opportunity to implement processes and systems that improve efficiency and communication across the team.

This is a remote, full-time contractor position.

What's In It For You

  • A fully remote position, providing the freedom to work from anywhere
  • Flexibility in work hours as long as deadlines and quality expectations are met
  • Exposure to exciting projects in the startup ecosystem, where new ideas and innovation are at the forefront
  • Opportunities for professional growth and development, with a clear path to evolve into Head of Operations as the agency grows
  • A supportive, young, and dynamic team that values flexibility and work-life balance

How You Will Spend Your Time

  • Improving operational efficiency by streamlining internal processes and implementing systems that enhance workflow across the agency and support agency-wide communication
  • Managing scheduling, communications, and keeping documentation organized to ensure smooth daily operations
  • Project-managing the content team to ensure deadlines are met, deliverables are on track, and projects run efficiently
  • Optimizing project outcomes by managing and refining processes within project management tools like Asana to ensure tasks are completed on time and within scope
  • Driving team alignment through cross-department collaboration and keeping teams focused on shared goals
  • Organizing productive meetings by preparing agendas, capturing key action items, and following up on execution
  • Creating a seamless onboarding experience for new team members and improving existing processes
  • Collaborating closely with the founder on strategic projects to support the agency’s growth and international expansion

Who You Are

  • You have experience in project management tools like Asana and Notion, with a proven track record of improving efficiency within teams
  • You have agency experience, preferably in a fast-paced eCommerce or digital marketing environment, and thrive on managing multiple clients and projects at once
  • You have an exceptional eye for detail and can organize teams to meet tight deadlines
  • You have excellent communication skills in English, both oral and written, with the ability to effectively collaborate with international teams
  • You have exceptional organizational and time management skills, with the ability to manage competing priorities
  • You are fluent in English, both written and verbal
  • You are comfortable with flexibility in working hours and time zones, as long as objectives are met

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
EnglishEnglish
Check out the description to know which languages are mandatory.

Other Skills

  • Detail Oriented
  • Problem Solving
  • Time Management
  • Organizational Skills
  • Verbal Communication Skills

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