Administrative Assistant in the Property Management department – fully remote, based in Romania

Antal International, Iasi Office (www.antal.com ), on behalf of our CLIENT, is seeking an:

Administrative Assistant in the Property Management department – fully remote, based in Romania.

Our Client has a legal entity in Iasi, Romania, and you will be employed full-time with a standard employment contract (CIM). The role includes a 6-month probationary period, during which training will be provided to ensure you achieve independence in your role. This will be offered as a 6-month fixed-term contract, which will be extended to a permanent/indefinite contract upon successful completion of the probation period.

This is a fully remote position with a work schedule of 11:00 AM – 7:00 PM RO time.

Our Client is an independent utility consultancy based in the UK, managing the energy, water, waste, and telecom needs of major UK brands. In addition to energy procurement, they provide renewables and carbon consultancy services, helping customers achieve their ‘Future Net Zero’ goals.

The Role:

You will provide administrative support within the Property Management department, primarily focusing on pricing energy contracts (Electricity & Gas). This includes gathering data from customers and energy suppliers, entering the data into the company’s online portal, and producing quotations for customers.

The role involves significant interaction with both customers and suppliers.

Given that energy is priced at the meter level, the role requires handling large datasets, especially for customers with multiple meters and pricing options from various suppliers.

Candidates must have a minimum broadband download speed of 25 Mbps.
Test your speed here: https://www.speedtest.net/

IT equipment will be provided if needed.

Responsibilities:

- Provide administrative support to the Property Management department, ensuring accurate and efficient data collection for all clients.
- Communicate daily with external suppliers to gather data and meter information, while managing expectations of the Sales team.
- Assist the Property Manager with various requests, including billing queries, contract procurement, and report generation.
- Compile contract and deal information for the data checklist folder.
- Manage and process the data checklist folder to ensure deals are correctly logged in the system.
- Accurately input and manage contract details in the database.
- Perform data checks to ensure the accuracy of internal and supplier data, ensuring the correct recording of client positions and trades.
- Collaborate with our third-party portal provider to ensure data for new customers is onboarded quickly and accurately.

Essential Skills:

- Strong work ethic with the ability to learn quickly in a fast-paced environment.
- Proficiency in Excel (to at least VLOOKUP level, no VBA or Macros required).
- Intermediate knowledge of Word and Outlook.
- Excellent English verbal and written communication skills.
- High attention to detail and strong organizational skills.

Desired Skills:

- Maintain composure and communicate clearly with internal and external stakeholders.
- Enthusiastic, proactive, and self-motivated.

What’s on offer:

- Salary range: 4500 - 5000 RON net + meal tickets + benefits.
- 22 days holiday.

IMPORTANT NOTE:
A pre-selection test focused on attention to detail is required for this role.

Only shortlisted candidates will be contacted to take the test.

Suntem bucuroși să luăm în considerare cererile de la toți candidații care au abilitățile necesare pentru rolurile la care aplică. Putem răspunde doar celor mai potriviți candidati, timpul estimat de răspuns fiind de 4 (patru) săptămâni. Restul CV-urilor vor fi stocate în baza noastră internațională de date și pot fi folosite pentru alte oportunități viitoare.

Prin aplicarea la acest job acordați companiei Antal România, biroul din Iași consimțământul scris și permisiunea deplină de a păstra CV -ul în sistemele Antal și de a-l trimite clienților Antal în vederea evaluării ca și candidat pentru pozițiile disponibile în organizațiilor acestora.

Informațiile dumneavoastră personale vor fi tratate în conformitate cu legislația în vigoare privind prelucrarea datelor cu caracter personal și politicii de confidențialitate Antal ( https://www.antal.com/privacy-policy/ ).

V ă rugăm să aveți în vedere că în anunțurile noastre putem folosi aproximări ale nivelului salarial.

Mulțumim!

We are pleased to consider applications from all candidates who have the necessary skills for the roles they are applying for. We can only respond to the most suitable candidates, with an estimated response time of 4 (four) weeks. The remaining CVs will be stored in our international database and may be used for other future opportunities.

By applying for this job, you grant Antal Romania, Iasi office, written consent and full permission to keep your CV in Antal systems and to send it to Antal’s clients for evaluation as a candidate for positions available in their organizations.

Your personal information will be treated in accordance with applicable laws regarding the processing of personal data and Antal's privacy policy ( https://www.antal.com/privacy-policy/ )

Please note that in our career ads, we may use salary level approximations.

Thank you!