AVS Added Value Solutions UK (AVS UK)
Aylesbury, England
PROJECT ADMINISTRATOR / CONTROLLER / COORDINATOR
Our success is based on our people. We build trust through our technological and scientific competencies, strong dedication to our work, and are conscious about the importance of these qualities to enable our clients to achieve scientific and technical breakthroughs.
AVS was founded in 2006, and provides complex turn-key solutions to Space and Science (Astrophysics, Accelerators, Lasers and Nuclear Fusion) applications. AVS is an established EN9100 provider of instrumentation (NASA, CERN, ESA, Airbus, RAFAEL, ISRO, VO…) and counts with over 50 instruments to UKRI-STFC sites in the UK (Harwell, Culham, etc.).
AVS is a multinational SME with dedicated offices next the large scientific facilities (France, Madrid, Canaries, Seville and Aberdeen) and 5 main sites (two in the Basque Country, Valencia (ES), Westcott (UK) and Ithaca, NY (US)). All sites are composed by multidisciplinary engineering teams (mechanical and design, analysis, electronics, systems and MAIT) and management support (Project Management, Commercial, Administration, Purchase and Quality). These functions are supported by a wide range of facilities, including more than 30,000 m2 of workshops, clean rooms, and labs in order to support projects and technology developments across all the disciplines and stages.
AVS has got a total of more than 200 employees, with a turnover of approximately 23 M€/year, and a backlog of 50 M€. AVS has got large industrial-capacity to deliver micro-mechanisms, plasma devices, CFRP structures, large mechatronic-systems and other components such as quantum detectors. Moreover, AVS’ industrial capacity includes environmental-testing, clean-rooms, cleaning facilities, Flat-sat and high-voltage electronic-labs, Metrology labs, and fluidic and thermal testing-sites.
And in order to deliver such complex solutions, we seek for highly-qualified and technology-passionate candidates to join our team in Westcott and Aberdeen in a permanent basis, and to keep upfront with the latest technologies and developments of #spacetechnology #spacemechanisms #spaceexploration, offering a long-term prospect, where you could build-up your professional career.
WE ARE…
We are a friendly team, who work flexibly. Once probation has been passed, some working at home days may be possible. We offer 27 days of annual leave + bank holidays. Private healthcare is available after 6 – 12 months in the role, dependent on passing probation and performance review. Unlimited supplies of tea, coffee and hot chocolate. A modern working environment with EV charging points, a large car park, changing facilities (including a shower) and kitchen area.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
ARE YOU?…
Are you fascinated about Space? Do you have experience working as Project administrator, project controller or project coordinator?
JOB DESCRIPTION
you will be responsible for overseeing the administrative and financial aspects of an infrastructural project. This role is crucial for ensuring smooth project execution by maintaining accurate records, monitoring project costs, and supporting the project management team in planning, tracking, and reporting on project progress, as well as interaction with partners and providers. You will be working with a high, efficient team, reporting directly to Senior Management and the Head of Operations.
RESPONSIBILITIES
- Assist in the planning, coordination, and execution of infrastructure projects from start to finish. Ensuring building installation, pre sites & works are in line to achieve end goal.
- Work with the Head of Finance to monitor project budgets, track costs, and ensure financial milestones are met, flagging any variances early.
- Maintain accurate and up-to-date project documentation, including contracts, reports, and schedules.
- Support the project management team with progress tracking and reporting to the Head of Operations ensure timely and cost-effective delivery.
- Coordinate with partners and various departments (e.g., procurement, finance, engineering) to ensure all company project activities align with overall objectives.
- Prepare and submit regular financial and project status reports to senior management, Head of Finance and stakeholders.
- Ensure compliance with company policies, safety regulations, and contractual requirements as a part of the project.
- Assist with control of invoices and agreement of extra over’s to enable smooth operation and schedule.
- Raise PO’s and send to sub-contractors and relevant partners efficiently.
- Manage project risk registers and assist in mitigation strategies.
- Handle communication and coordination between clients, contractors, and internal teams.
- To assist management with all reasonable requests to assist with the growth and efficiency of the company*.
REQUIREMENTS:
- Proven experience as a Project controller or similar role, with at least 2 years of experience in project administration / document control.
- Strong understanding of financial principles, budgeting, and cost analysis.
- Good office system skills.
- Proficiency in financial software and tools, including Excel, ERP systems, and financial modelling.
- Excellent analytical, problem-solving, and decision-making skills.
- Strong understanding of project management principles, financial control, and contract management.
- Proficiency in project management software (e.g., MS Project, Primavera) and financial tracking tools.
- Clear communication and excellent organizational skills.
- Strong problem-solving ability and attention to detail.
- Ability to work under pressure and meet tight deadlines.
- Attention to detail and a commitment to accuracy.
- Excellent numeracy skills.
- Immediate availability is preferred.
- Industry knowledge would be advantageous but not essential.
Interested candidates are encouraged to submit their resume and a cover letter outlining their relevant qualifications and experience to hr@a-v-s.uk.
Please include “URA | HR | Project Administrator / Controller Application” in the subject line.
Job Types: Full-time, Permanent
Pay: £30,000.00-£40,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company pension
- Flexitime
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Relocation assistance
- Sick pay
- UK visa sponsorship
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Aylesbury
Application deadline: 04/10/2024
Reference ID: AVS.HR.SCIF
Expected start date: 01/10/2024
