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Administrative Assistant for a Food and Beverage Community Organization in the US (Home Based Part Time)

Remote: 
Full Remote
Contract: 
Part time
Experience: 
None
Work from: 
South Carolina (USA), United States

Offer summary

Key responsabilities:

  • Provide administrative support to the Executive Director.
  • Assist with contract development and data entry for grant applications.
  • Support the tracking process for marketing benefits and post-award reporting.
  • Maintain organization-wide calendar and prepare for Board meetings.
  • Engage with community partners and monitor service trends.
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Job description

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Your missions

  • Provide administrative support to the Executive Director, including flagging important emails and managing meeting invitations.
  • Assist with contract development under the guidance of the Director of External Affairs and Strategic Engagement (EASE) and others.
  • Provide data entry support for the Director of EASE regarding grant applications.
  • Support the walkthrough of the partner contract process, including tracking marketing benefits.
  • Post-grant award: enter specific information into trackers and update calendars to flag reporting details for each grant.
  • Provide post-trade agreement administrative support by entering specific information into trackers and updating calendars to flag details for each trade agreement.
  • Create and maintain an organization-wide calendar, including updates, milestones, and highlighting grants and reporting cycles.
  • Schedule stand-up meetings 15 minutes prior to large-scale presentations.
  • Support efforts to engage with Friends of the Festival, ensuring execution of cadence and strategy at the micro level.
  • Maintain the Board directory and distribute updates as needed.
  • Prepare for all Board and Executive Committee meetings to ensure agendas are prepared.
  • Foster a customer-focused environment to ensure exceptional guest experiences through all stages of the guest journey.
  • Serve as a consultative partner to marketing and operations teams, aiming to continuously improve and scale service delivery.
  • Monitor service trends and identify opportunities for continuous improvement, enhancing processes, increasing quality, and reducing operating expenses.
  • Oversee post-festival and all post-event feedback processes, including managing the relationship with the College of Charleston Office of Tourism Analysis.


Required profile

Experience

Level of experience: None
Spoken language(s):
Check out the description to know which languages are mandatory.

Hard Skills

Contract ManagementData EntryCalendar ManagementMarketing StrategiesCustomer CentricityAdministrative SupportGrant ApplicationsProcess Improvement

Soft Skills

  • Detail Oriented
  • Organizational Skills
  • Verbal Communication Skills
Are you interested?

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