The Contracts Administrator 2 is a mid-level contracts administrator role under the Business Operations team serving as a liaison within Mythics and Emergent supporting OEMs, vendor partners, external customers, internal teams i.e., Legal, Sales, Finance, and other departments with respect to the management of all post award contract deliverables as defined within each contract vehicle. This role maintains positive and open communication with each awarded assigned contracting officer for the applicable contract vehicles (e.g., State and Local entities, Participating Addenda etc.) who relies on timely updates to contracts updating existing OEMs technology offerings, adding new OEMs, prepares and submits modifications or contract change notifications to each entity contracting office for approval as allowed per contract. This role requires contract knowledge related to the various State and Local contracts and Addenda Participating Addenda’s, an understanding of prime verse subcontracting and agent relationships.
Responsibilities And Essential Duties
- Assist Sales in the development and submission of a response to a request for proposal, invitation to bid, request for quote, etc.
- Support Sales with any contractual questions or issues.
- Assist or conduct meetings/calls with assigned contracting officer for the applicable contract vehicles.
- May assist sales with obtaining required information from vendor partners to comply with contract vehicle requirements, such as:
- Partner contract approvals with Oracle for new contracts/updates to previously negotiated discounting approvals.
- Manage, prepare, submit, and negotiate applicable contract vehicle updates or modifications, such as:
- Additions of new products/services
- Deletion of products/services
- Price changes; reductions or price increases
- Administrative updates; terms updates, part number/product description changes
- Maintain detailed and organized files on Microsoft SharePoint site for contract vehicle that includes the original contract, all correspondence, changes/deviations, amendments, clarifications, fee reporting, any pertinent emails communicating with respect to contracts.
- Maintain complete confidentiality of sensitive information.
- Perform administrative support duties for the department, and other contract support projects and assignments, as needed.
- Provide new contract awards and refresher training to sales teams as needed.
- Run/support QBRs with State entities per contract.
- Work with Marketing to post one-sheeters for each newly awarded contract, update and manage the upkeep as contracts change via the Mythics/Emergent websites, as necessary.
- Work with accounting to ensure timely and accurate sales and/or fee reporting per contract.
- Collaborate with Capture supporting contract kick meetings with sales after award of new contract vehicle.
- Update applicable eTools as needed.
Qualifications
Qualifications:
Minimum Requirements
- Bachelor's degree and/or equivalent combination of education and/or experience.
- 2 – 4 years’ contract experience with SLED and commercial contracting environments.
- Knowledge of Microsoft applications; Excel, Word, PowerPoint.
- Microsoft Excel experience required.
- Reseller experience a plus.
Knowledge / Skills / Abilities
Effective communication skills; Strong detail-oriented and strategic outside the box problem solving skills. QC of tasks completed per contract or product delivered to agencies via reporting, product updates per contract are accurate. Organized with ability to manage multiple projects simultaneously; Self-managed; Demonstrated ability to build positive relationships with internal and external customers; Demonstrated ability to work efficiently and effectively under pressure and tight deadlines; Flexibility.
Company Overview
Why work at Mythics?
Because at Mythics, YOU count! At Mythics, our Corporate Values are at the foundation of everything we do. Our values, Respect – Empathy – Excellence – Fun (REEF), have created an environment that fosters creative thinking, respects your contributions, and accepts nothing less than excellence in serving our customers.
At Mythics, you will experience a truly enjoyable corporate culture. But don’t just take our word for it! Mythics has been named one of Virginia’s Best Places to Work for 8 consecutive years!
Thanks to our flexible benefits options, you can choose the benefits you want or need. Our benefit options include:
- Comprehensive Health, Dental, and Vision plans
- Premier 401k retirement plan with corporate matching and a 529 college saving plan
- Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options
- Legal Resources
In addition to our optional benefits, all full-time employees enjoy:
- Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off
- Employee referral program
- Employee recognition, gift and reward program
- Tuition reimbursement for continuing education
- Remote or hybrid work options
- Engaging company events such as team building activities, quarterly awards, annual kick-off parties
- Employee Resource Groups such as our Values & Women’s Leadership Committees – Focusing on charitable and volunteering events to give back to our community, creating an inclusive environment for all, and fun employee activities
- Health and wellness-focused activities
- Relaxation Spaces
- In-office gourmet coffee, tea, fresh fruit and healthy snacks
- Corporate GREEN approach – tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices
Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances. It’s a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed.
Mythics, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. Mythics, LLC will treat all employees equally with respect to compensation; opportunities for advancement, including upgrading, promotion and transfer, and all other terms and conditions of employment. This company is a VEVRAA Federal Contractor, and has designed and agreed to implement an Affirmative Action Program in accordance with Executive Order 11246 and VEVRAA Final Rule. Mythics, LLC is able to provide alternative methods of application for those who are unable to complete an online form. Please contact accommodationrequests@mythics.com to arrange reasonable accommodations.
To read more about your rights, please visit the Department of Labor Disability Rights Fact Sheet here . For more information about Federal laws prohibiting job discrimination, please view the “EEO is the Law” Poster here .
