This is a remote position.
Job Summary
We are looking for a detail-oriented and organized individual to manage our bookkeeping, invoicing, and finance-related administration. The ideal candidate will take ownership of recurring billing, maintain accurate financial records, and assist in various one-off administrative tasks related to client management.
Key Responsibilities:
1. Bookkeeping & Recurring Billing:
- Accurately maintain financial records, including tracking expenses and revenues.
- Manage and process recurring billing, ensuring timely invoicing and payment collection.
2. Invoicing Management
- Prepare, issue, and track client invoices.
- Regularly update and maintain invoicing records, ensuring accuracy and timeliness.
- Reconcile invoice discrepancies and follow up on overdue accounts.
3. Finance Administration
- Handle ad-hoc finance-related tasks such as payment tracking, expense reports, and financial documentation.
- Support the finance team with administrative duties related to financial reporting.
4. Client Administration
- Perform administrative tasks related to client contracts, billing queries, and account management.
- Provide assistance to clients with billing inquiries, ensuring clear and professional communication.
Qualifications
- Familiarity with invoicing systems and billing processes.
- Proficiency in accounting software (e.g., QuickBooks, Xero, etc.).
- Strong attention to detail and organizational skills.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and meet deadlines.
Preferred
- Experience with client administration or customer support.
- Knowledge of financial reporting and analysis.
